Executive Personal Assistant

Our client is seeking a highly capable Executive Personal Assistant to support the Founder/CEO of an AI-first e-commerce technology firm with family office operations. This role works closely with and reports to the Chief of Staff, operating across both business and personal capacities. The ideal candidate is proactive, resourceful, and outcome-oriented, with a strong ability to anticipate needs, solve problems independently, and execute at a high level.This individual should have a strong sense of discretion, excellent judgment, and a polished, service-oriented approach. A genuine interest in health and wellness and familiarity with high-quality service environments are important. An AI-forward mindset with a willingness to leverage tools to improve efficiency is highly valued.Key ResponsibilitiesCoordinate complex travel on short notice, including private aviation, luxury accommodations, and ground transportationPrepare materials, briefings, and documentsManage personal logistics including appointments, errands, and time-sensitive requestsOversee dining, reservations, private events, and venue coordinationInterface with wellness, lifestyle, and service providersSupport both business and household-related needs as requiredConduct research and provide recommendations across a range of topicsAssist with social coordination and strategic introductions within private networksTrack priorities and ensure seamless follow-through. Act as a representative on behalf of the principals when needed. Handle highly confidential matters with discretion and sound judgmentLeverage AI tools to enhance productivity and workflow efficiencyQualifications2+ years of experience supporting a Founder/CEO, UHNW individual, or private familyBased in Miami, FLValid driver's license and comfortable driving as neededPassport-ready with flexibility for international travel on short noticeHighly organized with strong communication and problem-solving skillsComfortable in a fast-paced, ever-changing environmentCompensation: $90,000-$100,000 base, with discretionary bonus and medical benefitsSchedule: Monday-Friday with flexibility for evenings and weekends as needed

Created: 2026-05-10