Executive Legal Assistant

About Our ClientAddison Group is partnering with a legal services organization in Manhattan, NYC. They are seeking a Legal Executive Assistant to support legal professionals and contribute to the smooth operation of daily administrative and client service activities.Job DescriptionWe are seeking a highly organized, proactive, and detail-oriented Legal Executive Assistant to provide executive-level administrative and operational support to attorneys and legal leadership. This role requires exceptional professionalism, discretion, communication skills, and the ability to manage complex legal and administrative responsibilities in a fast-paced environment.The ideal candidate has extensive experience supporting legal teams, managing confidential information, coordinating legal documentation, and serving as a trusted administrative partner to senior attorneys and stakeholders.Key ResponsibilitiesExecutive & Legal SupportProvide high-level administrative support to attorneys, partners, and legal executivesManage complex calendars, meetings, court dates, deadlines, and travel arrangementsPrepare, edit, proofread, and format legal documents, contracts, correspondence, reports, and presentationsCoordinate document execution, filing, and distribution processesMaintain legal files, records, and case management systems with strict confidentialityMonitor and track deadlines, regulatory filings, and litigation schedulesLegal Operations & CoordinationAssist with preparation for hearings, trials, depositions, board meetings, and client meetingsCoordinate communication with clients, courts, opposing counsel, vendors, and internal departmentsSupport contract administration and document lifecycle managementConduct basic legal and factual research as requestedManage billing support, expense reports, and invoice processingAssist with onboarding and coordination of outside counsel and legal vendorsAdministrative LeadershipServe as a key point of contact for the legal departmentDevelop and improve administrative workflows and office proceduresPrioritize competing demands and manage multiple projects simultaneouslySupport special projects and executive initiativesMentor junior administrative staff when applicableQualificationsBachelor's degree preferred or equivalent professional experience4+ years of experience in a legal administrative, executive assistant, or legal operations support roleExperience supporting senior attorneys, general counsel, or executive leadership preferredStrong understanding of legal terminology, procedures, and document managementExceptional written and verbal communication skillsAdvanced proficiency in Microsoft Office Suite, document management systems, and legal software platformsAbility to exercise discretion and maintain confidentiality at all timesExcellent organizational, time management, and problem-solving abilitiesStrong attention to detail and ability to work independently under pressurePerksOpportunity to work with a globally recognized professional services organizationCollaborative administrative team environmentExposure to high-level legal operations and professional development opportunitiesCompetitive salary and benefits packageAddison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities upon request.

Created: 2026-05-10