Executive Personal Assistant

Key ResponsibilitiesExecutive Logistics & Travel:Manage and coordinate the Founder's calendar and inbox with extreme precision.Coordinate end-to-end travel (ex. flights, hotels, ground transit, meals, and meetings).Manage full-scope travel logistics to optimize the Founder's time and bandwidth.On-the-Ground Execution & Local Logistics:Act as the local anchor in San Francisco for physical logistics, for example, accessing the business mailbox service, etc.Provide on-site support for key events in San Francisco and other locations. (Some travel is expected.)Coordinate household and life management tasks, including handling quick errands or personal logistics, that expand the Founder's capacity to focus on a complex, multi-sector portfolio.Ability to work specific weekends or occasional after-hours.Administrative & Operational Support:Support the Chief of Staff with operational execution and coordination with projects and services to support ongoing business needs.Proactively identify operational risks or friction points and suggest improvements to current workflows.Special Projects:Provide operational and administrative support for initiatives within our STEAM investment portfolio and media impact projects.RequirementsProficiency with: Google Suite, , Microsoft ExcelSan Francisco/Bay Area Presence: Ability to navigate San Francisco for logistics and coordination needs.Ability to travel: Must have a valid passport and be able to travel a few times per year to manage events on-location.Reliability & Follow-Through: A consistent track record of meeting deadlines and providing proactive status updates to ensure tasks are seen through to completion.Discretion & Professionalism: Ability to manage sensitive information with Fund LPs, startups, and external stakeholders with high discretion and strong interpersonal skills.Financially Reliable: Can be trusted to manage business and personal expenses, keep receipts, and document transactions.Independent Problem Solver: Comfortable resolving challenges with minimal supervision and knowing when to escalate for guidance.Professional Communication: Ability to maintain timely, clear, and professional correspondence with a wide range of stakeholders and vendors.Adaptability: Comfortable navigating a dynamic work environment and managing both high-level coordination and hands-on tactical tasks with equal care. Able to stay calm when a rocket launch (or a DJ set) doesn't go as planned.Preferred QualificationsPrior experience in Personal or Executive Assistant roles.Interest or background in the STEAM, Space, or Entertainment and Media sectors.A growth-oriented mindset with the desire to learn the mechanics of scaling a company.Experience with Google Workspace and project management tools (e.g., ).

Created: 2026-05-12