Front Desk Administrator

Front Office Coordinator / Dental ReceptionistJames Warren Dental - Millbrae, CAJob TypeFull-Time or Part-TimePay$24.00 - $30.00 per hourBenefitsHealth insuranceDental benefits401(k)Paid holidaysPaid time off (PTO)ScheduleMonday to Thursday7:45 AM - 4:45 PMPotential expansion to FridaysFront Office Coordinator / Dental Receptionist Job in Millbrae, CAJames Warren Dental is hiring a Front Office Coordinator / Dental Receptionist for our modern, patient-focused dental office in downtown Millbrae, CA.We are looking for a friendly, organized, and dependable dental front office professional who enjoys helping patients and supporting a positive team environment. This role is ideal for someone who likes variety and can assist with both front office responsibilities and occasional back-office support when needed.Our office is a technology-driven dental practice equipped with digital scanners, CBCT imaging, laser dentistry, and Dentrix software. We are committed to delivering exceptional patient experiences while maintaining a supportive and upbeat workplace culture.About Our Dental OfficeJames Warren Dental is a one-doctor, two-hygienist practice with five operatories located in the heart of downtown Millbrae. Our bright and welcoming office features skylights, natural light, modern technology, and a collaborative team atmosphere.We value:Positive energyOpen communicationProfessional growthTeamworkExceptional patient careResponsibilitiesFront Office DutiesGreet and check in patientsManage patient intake and communicationAnswer phones and coordinate schedulingMaintain productive doctor and hygiene schedulesCoordinate treatment plans and patient recallDiscuss financial arrangements and collect paymentsPost payments in DentrixVerify dental insurance benefits and follow up on claimsConduct patient outreach using Weave:Appointment confirmationsRecall remindersUnscheduled treatment follow-upAdditional SupportAssist with basic back-office tasks as needed to support clinical flowQualificationsRequiredDental front office experienceExcellent customer service and communication skillsStrong organizational and multitasking abilitiesComfortable discussing treatment costs and financials with patientsPreferredExperience with Dentrix dental softwareExperience using WeaveDental assisting experienceIdeal CandidateWe are looking for someone who is:Friendly and patient-focusedReliable and accountableDetail-oriented and organizedAdaptable and team-orientedPositive, professional, and proactiveWhy Join James Warren Dental?Modern, technology-focused dental officeSupportive and collaborative team cultureOpportunity for professional growthStable weekday schedulePositive work environment in downtown MillbraeWork LocationIn person - Millbrae, CAExperienceDental front office: 1 year preferredDentrix: preferredDental insurance coordination: preferredApply TodayIf you are an experienced Dental Receptionist or Front Office Coordinator looking for a supportive, modern dental office in Millbrae, we would love to hear from you.

Created: 2026-05-14