Executive Assistant

The Judge Group is looking for an Adminstrative/Executive Assistant for a world-renouwned physician practice. This is a direct hire, full time, fully on-site role in San Francisco.We are looking for a highly skilled Administrative Assistant / Executive Assistant to support a world-renowned physician leading an elite concierge medical practice. This environment is fast-paced, complex, and service-driven, supporting a clientele with exceptional expectations for discretion, responsiveness, and professionalism.This role requires someone who excels in ambiguity, anticipates needs proactively, and operates with exceptional emotional intelligence. You will work closely with a visionary, high-performing physician with a deep commitment to patient care. For the right candidate, this position offers significant professional growth and long-term career value.ResponsibilitiesExecutive & Physician SupportServe as the primary administrative partner to the Physician, managing daily operations and prioritiesOversee a highly dynamic calendar, including medical appointments, travel, personal commitments, and urgent client needsAnticipate preferences, identify patterns, and resolve issues independentlyMaintain strict confidentiality across all patient, client, and business mattersPractice & Client OperationsCoordinate patient scheduling, follow-ups, and concierge-level requests with urgency and discretionCollaborate with internal and external partners, including medical specialists, personal staff, family offices, and vendorsMaintain organized systems for records, communications, and workflowsOffice & Practice ManagementOversee daily administrative operations to ensure seamless practice functionManage vendors, supplies, and special projectsIdentify inefficiencies and implement improvements proactivelyHandle sensitive matters with maturity, discretion, and emotional intelligenceQualifications5+ years of experience as an Executive Assistant, Personal Assistant, or senior administrative professionalExperience supporting a physician, executive, entrepreneur, or high-profile individual preferredBackground in concierge medicine, private practice, luxury services, or UHNW environments strongly preferredExceptional organizational, time-management, and problem-solving skillsStrong written and verbal communication abilitiesHigh proficiency with scheduling tools, email platforms, and Microsoft Office or equivalentDemonstrated integrity and absolute discretion

Created: 2026-05-14