HR Payroll & Benefits Coordinator

About the RoleThe HR Payroll & Benefits Coordinator provides essential administrative and coordination support across payroll, benefits, and core HR operations for a multi-office firm. This role is highly detail-oriented and plays a key role in ensuring accurate employee data, smooth payroll processing, compliant benefits administration, and a positive employee experience.Key ResponsibilitiesPayroll & Employee Data· Support payroll data accuracy by coordinating employee lifecycle changes with Finance and Payroll.· Ensure timely setup and maintenance of employee records in HRIS and payroll systems.· Assist with payroll-related reporting, audits, and reconciliations.· Support payroll activities related to onboarding, role changes, and separations.Benefits & Leave Administration· Serve as the primary point of contact for employee questions related to benefits, COBRA, and leave programs.· Provide one-on-one benefits orientation for new hires and support ongoing benefits education.· Process benefit enrollments, changes, and terminations in coordination with finance and vendors.· Manage administration of leaves of absence, disability paperwork, and unemployment claims.· Support and help project-manage annual open enrollment activities and data files.· Work directly with benefits brokers and carriers on data management and issue resolution.Onboarding & Offboarding Support· Coordinate day-one onboarding logistics, documentation, system access, and benefits enrollment support.· Process I-9 and E-Verify documentation in partnership with office administrators.· Create and maintain personnel files and separation documentation.· Support exit processes and data tracking.Compliance & Documentation· Track completion of required compliance and training programs.· Post required labor notices in applicable systems and office locations.· Assist with compliance reporting and audit-related requests.· Maintain accurate HR records, forms, and documentation.HR Operations & Coordination· Maintain HR calendars, checklists, and shared trackers.· Create and update HR forms, templates, and process documents.· Distribute routine HR communications (onboarding instructions, reminders, key deadlines).· Support special projects, SOP documentation, and firmwide HR initiatives as needed.Qualifications· Associate's or Bachelor's degree in Human Resources, Business, or related field.· 3-5 years of experience in HR administration, payroll, and/or benefits coordination.· Strong attention to detail and ability to manage confidential information.· Experience working with HRIS and payroll systems; ADP experience preferred.· Working knowledge of benefits administration, payroll processes, and HR compliance basics, including employees based in California· Excellent organizational skills and follow-through.· Strong customer-service mindset with employees and managers.Why Join UsThis role offers hands-on exposure to payroll, benefits, and HR operations in a dynamic, multi-office professional services environment"”ideal for someone who enjoys precision, employee interaction, and building strong operational foundations.

Created: 2026-05-16