Office Coordinator

Office Coordinator - Real Estate - Andover, MAWe are seeking candidates for an Office Coordinator position with a leading real estate firm located in Andover, MA. The Office Coordinator will support the owner and oversee day-to-day financial and administrative operations. The ideal candidate will have 3-4+ years of administrative and accounting experience within the real estate industry. This is a contract-to-hire position that will pay $30-40/hr (depending on experience) within a 40-hour workweek. This position is required to be on-site 5 days per week in their office. Responsibilities:Provide direct administrative and personal support to the owner, including managing task lists, priorities, and calendar coordinationMaintain strong follow-up on time-sensitive and high-priority itemsPost checks and payments into Yardi and scan/upload all supporting documentationManage full Accounts Payable and Accounts Receivable processes, including invoice processing, collections, and tenant follow-upsScan, organize, and attach all real estate documents (leases, invoices, etc.) within YardiPrepare, track, and return tenant security depositsProcess monthly distributions (JDS and Sheehy 2012)Calculate and invoice tenants for:Monthly meter readingsSnow removalAnnual building insurance and real estate taxesReconcile credit cards and perform bank reconciliations for properties and trustsTrack and record personal investments and charitable contributionsPrepare quarterly commissions and assist with financial analysis, including property tax changesComplete month-end close and prepare monthly financial statementsConduct collections by following up on past-due tenant invoicesServe as backup for office phone coverage and assist with general communicationsAddress tenant concerns and coordinate issue resolutionArrange travel for the owner and teamManage Certificates of Insurance (COIs)Prepare leases, amendments, and proposalsPost and manage property listings (e.g., Craigslist)Maintain property tax spreadsheets and other tracking systemsPerform general filing and administrative support as neededQualifications:Bachelor's degree in Business Administration or related field is preferred3-4+ years of bookkeeping, operations, and administrative experience Real Estate industry experience is requiredExperience with bookkeeping and financial reportingFamiliarity with property management software (Yardi preferred)Proficiency in Microsoft Office (Excel, Word, Outlook)Excellent communication and problem-solving skillsStrong organizational skills and attention to detailIf you are interested in learning more about this opportunity, please email your resume to Olivia at ociviello@. 

Created: 2026-05-16