Executive Assistant/Office Manager

Job Title: Executive Assistant & Office ManagerLocation: San Francisco | OnsiteCompensation: $110k - 130k + Bonus!Our ClientOur client is a premier venture capital firm known for partnering with visionary founders and building category-defining companies. With a strong presence across major markets, the firm operates at a fast pace and prides itself on excellence, discretion, and a highly collaborative culture. The San Francisco office plays a key role in the firm's ecosystem and serves as a hub for leadership, founders, and investors.The OpportunityThis is a highly visible, dual-impact role combining executive support with full ownership of office operations. You'll serve as a trusted partner to senior leadership while also acting as the face and backbone of the San Francisco office. This position is ideal for someone who thrives in a polished, fast-moving environment and takes pride in creating seamless, high-touch experiences for both internal and external stakeholders.You'll have the opportunity to shape the day-to-day office environment, build efficient processes, and contribute to a culture of excellence "” all while supporting high-level executives and gaining exposure to the venture ecosystem.Key Responsibilities:Executive SupportManage complex calendars with precision; prioritize competing demands and resolve conflicts proactivelyMonitor and triage inboxes, flagging high-priority and time-sensitive communicationsCoordinate meetings across internal teams, portfolio companies, and external stakeholders, including recurring meetings and quarterly board meetingsArrange domestic and international travel, ensuring seamless logisticsPrepare and submit timely, accurate expense reportsPartner closely with EA teams across multiple offices (SF, NYC, Boston)Office ManagementOwn the day-to-day operations of the San Francisco office, maintaining an exceptional standard across all spacesServe as the primary point of contact for visitors, vendors, deliveries, and building managementManage office supplies, pantry stocking, and daily lunch coordinationTroubleshoot IT and equipment issues, liaising with external vendors as neededSupport internal events, meetings, and offsites; assist with firmwide initiatives and provide backup EA support as neededIdeal Background:3+ years of administrative experience, including exposure to office management or operations in the finance industryExperience supporting executives in a fast-paced, professional environmentHighly organized with exceptional attention to detail and follow-throughPolished, professional presence with strong communication and interpersonal skillsProactive and resourceful; able to anticipate needs and solve problems independentlyDemonstrated ability to manage multiple priorities and remain composed under pressureHigh level of discretion and integrity when handling confidential informationProficiency in Microsoft Office Suite and Google WorkspaceBachelor's degree strongly preferredThis role is ideal for someone who takes ownership, enjoys being the go-to person in an office, and is energized by supporting high-performing teams. If you're looking to step into a position where you can make an immediate and lasting impact, this is an exceptional opportunity.

Created: 2026-05-16