Administrative Assistant

Position: Administrative AssistantPay Rate: $25.00 / hourLocation: Oakland, CASchedule: Sunday - Thursday | 6:00 PM - 4:00 AMJob DescriptionWe are seeking a reliable and detail-oriented Administrative Assistant to support daily office operations in a fast-paced environment. This role ensures smooth administrative workflows while supporting multiple departments including operations, logistics, sales, and administration.The ideal candidate is highly organized, professional, and capable of managing multiple priorities while maintaining accuracy and efficiency.Duties and ResponsibilitiesAnswer and direct phone calls, greet visitors and vendors, and manage incoming and outgoing correspondence (phone, email, and mail)Maintain organized filing systems (physical and electronic) and ensure proper document storage and archivingManage office supplies by monitoring inventory levels and placing orders as neededCoordinate scheduling for meetings, deliveries, vendor appointments, and facility logisticsPerform data entry, record-keeping, and database maintenance including vendor information, shipping/receiving logs, and tracking reportsPrepare and distribute internal and external communications such as memos, emails, reports, invoices, and purchase ordersProvide clerical and administrative support across multiple departments, including special projects and ad-hoc tasksAssist with basic bookkeeping functions such as accounts payable/receivable support, invoices, expense reports, and receiptsSupport coordination between operations, warehouse, and distribution teamsEnsure compliance with company policies and maintain confidentiality of all records and informationQualificationsEducation & ExperienceHigh school diploma or GED requiredAssociate's degree or relevant certification preferred1-3+ years of administrative or clerical experience preferredSkills & AbilitiesStrong proficiency in Microsoft Office (Word, Excel, Outlook)Excellent written and verbal communication skillsStrong organizational skills with high attention to detailAbility to multitask and prioritize in a fast-paced environmentProfessional demeanor with strong interpersonal skillsBasic bookkeeping or invoicing experience is a plus

Created: 2026-05-16