Executive Administrator to the Founders

Executive Assistant to the FoundersAbout UsSingular Builders is a San Francisco-based construction company focused on delivering complex, design-forward, and technically demanding projects. Our work includes seismic retrofits, ground-up construction, urban infrastructure projects, and high-end commercial interiors across California and Arizona.Founded by industry veterans, the company is quickly establishing itself as one of the fastest-growing construction startups in the Bay Area, with a strong and growing pipeline of complex, design-forward projects across multiple markets.What sets us apart is not just the projects we take on, but how we execute them"”through thoughtful problem-solving, strong team collaboration, and a commitment to quality at every level.We are building a team of curious and caring teammates who are driven to get the job done, embrace each challenge, and pursue excellence, and who take pride in the work they deliver.The RoleWe are seeking a highly capable Executive Assistant to support the founders and leadership team. This is a high-impact role that goes beyond traditional administrative support"”you will help keep leadership focused, projects coordinated, and operations running smoothly across multiple active jobs.The ideal candidate is proactive, detail-oriented, and thrives in a fast-paced, multi-project environment. You will act as a central point of coordination across executives, project teams, clients, and vendorsKey ResponsibilitiesExecutive SupportManage complex and dynamic calendars, prioritizing competing demandsCoordinate meetings with clients, consultants, subcontractors, and internal teamsDraft and manage professional correspondence and internal communicationsCoordinate travel logistics and detailed itinerariesServe as a gatekeeper and liaison for executive communications, Operations & Project Coordination support active construction projects through documentation, scheduling, and coordinationTrack project deadlines, deliverables, and follow-ups across multiple teamsAssist with permits, contracts, and project documentation organizationCoordinate with project managers, subcontractors, and consultantsHelp ensure clear communication between office and field teamsFinancial & Administrative SupportTrack invoices, expenses, and reimbursementsAssist with vendor coordination and basic bookkeepingMaintain organized filing and document systemsGeneral SupportAssist with company events, meetings, and team coordinationBuild strong cross-functional relationshipsTake ownership of ad hoc projects and problem-solving as neededQualifications5+ years experience supporting executives or leadership teamsExperience in construction, real estate, architecture, or related industries preferredStrong organizational and project coordination skillsExcellent written and verbal communicationAbility to manage multiple priorities in a fast-paced environmentHigh level of discretion and professionalismProactive mindset with strong problem-solving abilityBachelor's degree preferred but not requiredTechnical SkillsMicrosoft Office (Outlook, Excel, Word, PowerPoint, Teams)Google WorkspaceDocuSign and document management toolsFamiliarity with construction documentation is a plusWhat We're Looking ForSomeone who anticipates needs rather than reactsComfortable working across office and project environmentsHighly detail-oriented with strong follow-throughCalm under pressure and adaptable to changing prioritiesInterested in growing with a company over timeWhy Join Singular BuildersWork directly with experienced founders on complex, high-quality projectsBe part of a fast-growing company with real momentum in the Bay AreaGain exposure to both executive leadership and construction operationsPlay a meaningful role in shaping how a growing company operatesJoin a team that values quality, collaboration, and thoughtful problem-solvingCompensation & BenefitsPerformance bonusProfit sharing401(k)Health, dental, and vision insurance (with select plans 100% covered by the company)4 weeks paid time offPaid holidaysWork EnvironmentThis is an in-office role based in San Francisco (not remote)Occasional visits to project sites and meetingsSome flexibility required based on project and executive needsEqual Opportunity EmployerThe Company is an Equal Opportunity Employer and does not discriminate on the basis of actual or perceived race, color, national origin, ancestry, sex (which includes pregnancy, childbirth, breastfeeding and medical conditions related to pregnancy, childbirth or breastfeeding), gender, gender identity, and gender expression, religious creed, disability (mental and physical) including HIV and AIDS, medical condition (cancer and genetic characteristics ), genetic information, age, marital status, sexual orientation, military and veteran status, denial of family and medical care leave, or any other characteristic protected by federal, state or local law. Our management team is dedicated to this policy with respect to recruitment, hiring, placement, promotion, transfer, training, compensation, benefits, employee activities, and general treatment during employment.The Company will endeavor to make reasonable accommodation to the known physical or mental limitations of qualified employees with disabilities unless the accommodation imposes an undue hardship on the operation of our business. If you need assistance to perform your job duties because of physical or mental condition, please let Human Resources know.

Created: 2026-05-16