Office Administrator

About UsAt My Guardian Estate, we're not your typical financial firm. We're an independent Registered Investment Advisory (RIA) firm based in Oakbrook, IL, and we're growing FAST thanks to our nationwide digital marketing, and live events.About the RoleWe're looking for a highly organized, people-loving Office Administrator to join our onsite team and help us deliver an outstanding client experience.You'll be the welcoming face of our firm and the operational anchor behind the scenes. This is an ideal fit for someone who thrives in fast-paced environments, enjoys helping others, and is excited about the opportunity to grow with a purpose-driven company.If you love building relationships, staying organized, and working on a team that actually cares"”you'll love it here.Compensation: $25 - $28/hour + Bonuses! Key ResponsibilitiesGreet clients warmly and make them feel like familyManage office calendars and coordinate appointmentsKeep communication flowing"”phone, email, and in-personConfirmation for seminarsSupport advisors and leadership with meeting prepAssist with live event coordination and follow-upMaintain a clean, efficient, and friendly office environmentWhat We're Looking ForAdministrative or office coordination experienceStrong communication skills"”professional, friendly, and clearDetail-oriented, organized, and proactive by natureComfortable with basic tech tools (email, calendars, MS Office, etc.)Experience in a client-facing role is a huge plusFinancial or retirement planning background is a bonusCoachable, motivated, dependable, and excited to growWhy Join Us?Meaningful work that directly helps people retire confidentlyA fun, mission-driven environment where your work mattersNo cold calling or client prospecting"”our marketing does the heavy liftingReal opportunity to grow personally and professionallyA rock-solid leadership team and a brand that's respected and growingIf you're someone who thrives on bringing order to chaos, cares about people, and wants to grow with a company on the rise"”apply now. This could be the beginning of your next big chapter.

Created: 2026-05-16