Administration Coordinator

Company DescriptionFounded in 2003, ATTAC Consulting Group (ACG) specializes in compliance, auditing, and risk adjustment solutions for the nation's largest health plans and regulators. With over two decades of expertise, ACG helps clients navigate the complexities of Medicare, Medicaid, and ACA regulations. Operating under the Validira division, ACG employs a defense-first approach to risk adjustment, combining its regulatory knowledge with high-quality coding services. By prioritizing compliance and audit readiness, ATTAC Consulting Group ensures revenue integrity and operational certainty for its clients.Role DescriptionThe Administration Coordinator is responsible for ACG's administrative functions for tracking and managing internal and external projects, facilitating and tracking the implementation of Company training curriculum to Company staff and provide additional support for implementation of Company HR activities. They also contribute to and assist in the design of Company policies and procedures related to areas of responsibility, identifying enhancements that would increase efficiency, accuracy and ease of the operation of each process. RESPONSIBILITIESA. Project Administration - Execute processes to track the opening and closing of Company consulting and audit projects including:Project Opening - responsible to:a. New Project and Project Changes: Evaluateforms submitted and assure that they (i) aresubmitted by an authorized person (ii) contain all data necessary for the project, (iii) includeall relevant project documents (e.g. MSA, SOW, BAA, NDA, etc.) and based on anydeficiencies request/obtain the necessary information and documents. Enter data into ACG'sproject tracking systems. Following confirmation of information manage the followingworkflows:i. Coordinate with ACG's IT tech team to establish security groups for the project andvalidate staff assigned to the security group.ii. Coordinate with accounting/billing team to assure that project codes are created.b. Establish Data Repositories and Security: Create project folders in ACG's data stores andlink assigned project security groups to the specific folders including:i. Client / Project documentation folders (including filing of relevant documents)ii. Project Data folders for PHI and Non-PHI dataiii. sFTP data transfer drop box foldersiv. ACG File Sharing extranet client sites (SharePoint, Teams, etc.)Project Closing - responsible toa. Monitor and track projects with ACG's project manager team to determine when projectsare closing; requiring and assuring projects are closed timely.b. Identifying and assuring that relevant documents related to the project are gathered andstored in ACG's project repositories.c. Migrating data from ACG's active project data repositories to its restricted archiverepositories according to ACG's retention guidelines promptly following project close andassuring the restrictive permissions are applied to the archive.d. Establishing and tracking data retention and destruction timelines for PHI; using theprincipal of earliest date possible according to project requirements.e. Communicating and coordinating with ACG Tech support for close down of external filesharing sites and sFTP connections as required.f. Communicating and coordinating with ACG's Smart Sheets administrator to assure thatSmart Sheet sites for the project are appropriately archived and shut down.Reporting:Responsible to prepare weekly and monthly reports on various HR related duties,project opening and closing status, including but not limited to status of projects withoutstanding missing documents, projects due to be closed that have not been closed andimpediments.Process Management: Participates in process design for efficiency and accuracy.B. Data Administration - Responsible toProject Data: As noted, related to Project Administration responsible to assure that projectdocuments are obtained and appropriately stored, project close documents are obtained andstored and project retention and data destruction timelines are established at close.Data Destruction: Execute a process whereby no less then monthly, any documents and/or datatagged for destruction in the project tracking system is destroyed using ACG approved datasanitation software.Resource Data: Download and store resource files from ACG vendor's monthly.Reporting: Produce monthly reports that show the status of data administration activities, notingin particular any activities that are out of compliance or behind schedule.Process Management: Participates in process design for efficiency and accuracy.C.HR Support Activities Staff Training - Maintain the catalog of ACG staff training materials and manage the annual revision process including notification to content partners of required training updates. In conjunction with other HR parties, maintain the list of active staff and tracking of completion of new hire training and annual training and issue notices to staff of required training and deadlines and provide reports to management and relevant supervisors of outstanding training requirements that have not been met. Exclusion List Checking No less than monthly check HHS - OIG, GSA - SAM and relevant state exclusion lists to assure that no ACG employee, independent contractor, vendor or subcontractor has been excluded from participation in federally funded health care programs. Background check screenings - kick off initial email to new users for completing their background check. New User Onboarding Activities - kick off onboarding event email for new users to complete their new hire paper work. D. Business Development Salesforce a. Update opportunities, contacts, accounts and tasksb. Data clean up - merge accounts and contacts.c. Research various sites to find account contact targets including titles and emails.d. Maintain and Update Knowledgebase content for proposals and RFPs. Research RFPs on state & government websites.E. Marketing Conferences - Gather & ship materials. Conduct market research gather data, and analyze trends to inform business decisions. F. Other:Clerical and office tasks including answering telephones, receptionist duties, ordering supplies, bank and post office errands, administrating office meetings and other office tasks as may berequested.Maintaining relevant policies, procedures & user instructions for assigned duties and responsibilities.Supporting, guiding and participating in special projects as requested. Create work flows.  Provide administrative support in the form of proofreading, document preparation, mailings, etc. Perform tasks like data entry, mailings, and other general office duties. Qualifications· Bachelor's degree or equivalent work experience.· 2 years office administration experience· 1-3 years managing large data sets and file structures.· Proficient in Microsoft Office including Word, Excel, PowerPoint.· Demonstrates competence in organizing data for rapid, logical access by others while maintaining thehighest security precautions to protect company work product and data.· Proactively completes tasks in business processes conducted individually or as part of a larger team.· Works effectively with colleagues to share information efficiently and cooperatively complete work.· Presents a professional first impression and demonstrates stellar people skills.Excellent communication skills (written and verbal).SalaryBased on experience - starting at $50,000

Created: 2026-05-16