Administrative Assistant Accounts Payable

Administrative/Accounts Payable Assistant - Family OfficeThe incumbent will be an integral part of the Family Office group providing bookkeeping and day-to-day administrative support. The ideal candidate will have an strong interpersonal skills with an approachable and professional demeanor, excellent verbal and written communication skills; able to handle and respond to multiple requests and department demands; thrives in a fast paced and dynamic environment, is not easily over-whelmed; is a team player but able to work independently. Position provides for flexible hours and work-life balance.Duties & Responsibilities Order personal items as needed by family members, organize, sort, and distribute incoming mailAccounts Payable: Review bills, get proper authorization, enter bills, pay vendors either online or print physical checks, ready them for signatures and mail in a timely manner using QuickBooksAnalyze bill discrepancies, communicate and resolve issues with vendors via phone or emailPost payments received, scan and attach copies of checks into QuickBooksReceive, open and sort all mailUpdate Excel schedules of personal and business assets for multiple entitiesHandle special projects and other tasks as needed by the Family members, CFO, and ControllerREQUIREMENTS/EDUCATION and/or EXPERIENCEBasic knowledge of QuickBooks accounting softwareIntermediate knowledge of Microsoft Excel, Word, OutlookWell organizedStrong attention to detailMust be able to communicate both verbally and in writing, in a professional manner with proper grammarAbility to work independently and follow through on assignments with limited directionStrong time and project management skills

Created: 2026-05-16