Project Accountant

The Project Accountant (PA) is responsible for accurately recording and processing the financial transactions of assigned projects for RSVC Company. This includes daily tasks such as accounting for costs in the correct cost code (job costing), preparation of client pay applications, commitment accounting including lien release management, and payment processing to subcontractors and vendors. This individual will maintain project-related accounting records, ensuring accuracy and compliance to company accounting policy and procedures. The Project Accountant will operate as a self-starter and will proactively address financial issues and provide detailed and timely reports to project managers and management. Additionally, they will oversee budget accounting accuracy, track and record expenses, and ensure timely billing and collections. The Project Accountant role is crucial as it ensures the financial health and success of each project, while also supporting overall financial planning and analysis for RSVC Company. The project accountant records and reports the financial activity of a project to support the needs of the accounting department, construction division, and project level needs. They support the Project Manager, who is the lead manager for the project and liaison to the client. The Project Accountant will maintain the highest level of professionalism and ethics in the performance of their job duty, and cooperate and contribute to the accounting team and project teams that they support.ESSENTIAL FUNCTIONS/RESPONSIBILITIES:Project setup in the accounting system: Including Contract, Schedule of Values, Budgets, and general contract review (Customer info, retention, payment terms, billing requirements, verifying contract type...)Maintain project-related records, including change orders, preliminary noticesAssignment of job costs by cost codesAuthorize the transfer of expenses into and out of project-related accountsEnter and route for approval subcontract invoices related to a projectRespond to requests for more detail from subcontractorsProcess subcontractor payoutsMaintain all project monthly Unconditional & Conditional lien releases for Suppliers and Subcontractors and maintains trackerOversee collections on all project billings, and maintains billing per contractReport to management on any opportunities for additional billingsCredit Card expense and coding entryCreate and processing all project-related billings to customersInvestigate all project expenses not billed to customersRespond to requests for more detail from customersApprove the write-off of any project-related billings that cannot be billed to or collected from customersClose out project accounts upon project completionReconcile all Prime Contracts with Project Manager to include any approved and pending change orders to client. Reconcile all Subcontracts and commitments with vendors to ensure final contract amount includes all change orders and that amounts balance with final lien releases. Track and oversee all project Notice of Completion timelines to protect lien rightsCompile information for internal and external auditors, as requiredIn conjunction with pm, maximize positive cash flow on job within contractual termsEDUCATION AND EXPERIENCE REQUIREMENTS:5 years experience with a commercial construction company in accounting related role.Understand the aspects of job costing and commercial construction.General Ledger accounting and experience.KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED:Proficient in job costing and financial analysisStrong understanding of construction accounting principlesAbility to manage client pay applications efficientlySkilled in subcontractor accounting and payment processingExperience with budget management and expense trackingKnowledge of lien releases and compliance requirementsExcellent record-keeping and documentation skillsProficient in accounting software and ERP systemsStrong analytical and problem-solving abilitiesEffective communication and interpersonal skillsAbility to perform independently and as a part of a teamDetail-oriented with strong organizational skillsAbility to meet deadlines and manage multiple tasksProactive in identifying and resolving financial issuesUnderstanding of financial reporting and forecasting PHYSICAL REQUIREMENTS:Ability to lift and carry up to 25 pounds occasionallyFrequent bending, stooping, and reaching to access documents and other office itemsOccasional pushing and pulling of general office itemsProlonged periods of sitting at a desk and working on a computerRegular use of hands and fingers for typing and handling documentsAbility to stand and walk for short periods of time during meetings and site visitsFrequent reading of documents and computer screens, requiring good visionExtended screen time, necessitating regular breaks to prevent eye strainAbility to communicate clearly and effectively, both verbally and in writingOccasional travel to project sites, requiring ability to driveWork In OfficeIT REQUIREMENTS:General knowledge and understanding of Microsoft Office TechnologyTeams/SharePoint/Outlook for Email/Word/Excel/PowerPointProcoreCloud based ERP systems with comprehensive accounting toolsGeneral ability to utilize cellular phone/iPad or Tablet/Laptop for Work Purposes

Created: 2025-05-22