Benefit & Compensation Associate/Assistant Vice ...

Job Description:This position will manage daily operational of time attendance administration and benefits administration functions to ensure efficient workflow and regulatory compliance.Job DutiesInclude but are not limited to:Time & AttendanceProcess mandatory leave requests for employees in sensitive positions and notify relevant department to suspend the accessCollect and consolidate the sensitive position list and name list from each department/branchConsolidate and compare the name list with the leave dates to ensure waiver is receivedAssist in the administration and communication of HR leaves of absences policies and programsTime system maintenance including but not limited to update new timekeeper, supervisor, schedule change, status change, assign user group and password restProvide attendance system training for all level of employee as neededReview time & attendance information for accuracy and resolve any discrepanciesCalculate overtime for night shift non-exempt employeesPrepare time and attendance file for payroll processingReview and validate time off against balance per payroll periodTrack and report accrued vacation, personal and sick timeRespond in a timely manner to inquiries concerning lateness, accrual vacation balances and leavesAssist with the coordination of FMLA, PFL, personal/medical leave of absencePrepare yearly PTO entitlement and send out vacation plannersBenefits AdministrationLead the annual benefits plan design and open enrollment processesManage open enrollment, including setting timeline, developing employee communications, delivering information sessions, and ensuring data accuracyManage relationships with vendors, including selecting providers and brokers, ensuring customer service levels are metHandle complex benefit and leave inquiries to ensure timely and courteous resolutionsDevelop benefits information and statistical and census data for benefit carriers and managementCollaborate with the benefit broker in the annual review of benefits program and design of benefit plan offering proposal. Review and make recommendations to Executive Management for benefit offering changesFacilitate meetings between HR personnel, employees and managers to conduct the interactive process for employees on leaveEnsure compliance with benefits and leave administration regulations such as Employee Retirement Income Security Act (ERISA), HIPAA, ACA reporting, and othersReview and analyze changes to state and federal laws pertaining to benefits and leave administration, and report necessary or suggested changes to HR ManagementThird Party Vendor Management/Control TestingPrepare documentation materials including the quarterly due diligence, Service Agreement update, SOC reports, risk assessment form, etc.Work with QCU team on periodically review on the vendor profileWork with QCU team on reviewing and updating each control within B&C team and cooperate with control testing processAssist with RCSA related inquiriesAssist with Record Retention and proceed with disposal requestReturn to Office ("RTO")Conduct internal survey by creating survey questionnaire, collecting representative employees name list and analyzing the resultsConduct external survey on the hybrid mode in the financial industryCommunicate with outside legal counsel on the latest pandemic regulationsPrepare RTO presentation to management and memo proposal for bank-wide announcementAssist with turnstile report analysisReview and summarize the special accommodation requests for employees and consultants and obtain the approval from the management or outside legal counselAudit Coordination / Employee Management/ Special ProjectsServe as the liaison between the department and auditors (external and internal) to collect and submit information requestedPrepares monthly employee statistical report, staff list & assist with staff list inquiries from related partiesPrepare articles and summaries for Head Office requestsConduct business continuity disaster recovery testing including conducting tests on weekend and complete pre and post test scriptsParticipate in special projects and/or other duties as assignedJob Requirements:Bachelor's degree in business, human resources or related field requiredAt least 5 years of experience in attendance and benefits administrationKnowledge of the CA, NY and IL employment rules and tax laws requiredIndustry knowledge of benefits administration and payroll process and procedures requiredExperience in handling highly confidential information requiredKnowledge of all expat agreements and calculations and taxable fringe benefits requiredDemonstrated strong problem-solving skills and detailed oriented attitudeStrong experience and in-depth knowledge of payroll systems and reporting functions requiredCEBS, CCP, or SPHR, PHR SHRM-CP certifications preferredThe salary range for the Associate position is $42,000-$90,000 and the salary range for the AVP position is $65,000-$150,000. Actual salary is commensurate with candidate's relevant years of experience, skillset, education and other qualifications.

Created: 2025-05-22