Front Office Administrator

The Company:VeSync is a market player for smart home appliances with a global presence. Our mission is to create connected lifestyles with smarter products, making life better at home and beyond.COSORI, Etekcity, and Levoit share the VeSync smart home platform and one common goal - supporting healthy and interconnected lives. While each brand enhances a different facet of living, the VeSync app brings them together to create a space in which the entire home is in harmony. With an entire household of smart products, we're empowering users to innovate their home in fresh exciting ways. VeSync does not stop with smart technology but also boasts award winning designs. Our fresh design has garnered international acclaim such as the German Innovation Award, iF Design Award, Red Dot Award and many more, all while earning top ratings from users around the globe - we also need driven and talented people to join our team.That brings us to you, and what you'd receive working here. Our employees are smart and hardworking individuals with great ownership over their projects - they're confident in their work yet know how to collaborate with open ears and a spirit of learning. If you're down-to-earth, approachable, and easy to strike up a conversation with, this might be a great fit for you since work culture is a point of extreme pride and importance to us.Check out our brands: The Opportunity:Are you the go-to person who keeps everything running smoothly? Do you love being at the center of the action and helping people feel welcome and taken care of? We're looking for a superstar Front Office Administrator to be the face of our office and the heartbeat of our daily operations. In this role, you'll wear many hats"”from greeting guests to coordinating travel to keeping our office stocked and organized. If you're proactive, detail-oriented, and love a good to-do list, we'd love to meet you!What you will do at VeSync:Greet and assist guests, vendors, and delivery personnel professionallyMaintain the visitor log and ensure NDAs are signed as requiredManage and track the in-house purchase order systemCoordinate guest parking and update parking recordsSupport travel arrangements and coordinate ride bookings for staff and guestsAssist with scheduling meetings and managing shared calendarsMonitor and restock office supplies as neededOrganize and set up weekly employee lunchesOversee office pantry, snacks, and water delivery vendor relationshipsManage employee access badges and maintain access logsCreate employee name tags and ID cards as neededMaintain and update the employee contact list regularlySort and distribute incoming mail, FedEx, and other courier packagesAssist with planning and coordination of office eventsOccasionally run local errands, including pickups and deliveriesWhat you bring to the role:Minimum of 2 years of experience in a corporate office and administrative roleHigh school diploma or equivalent required; associate's or bachelor's degree preferredProficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)Must be highly organized, detail-oriented, and able to manage multiple tasksDemonstrated ability to maintain confidentiality and handle sensitive informationExcellent attendance and punctuality recordComfortable working overtime as neededAble to lift 20 poundsBilingual in Mandarin a plusLocation: This is an on-site, office-based role in Tustin, CA.Salary: S46,000 - $48,000 DOE

Created: 2025-05-22