Fleet Support Specialist

This contractor role involves helping with vehicle receiving, dispatching, transporting, washing, and setup. Also support with fleet management and assist the Vehicle Operations team as needed. The role requires good organization and flexibility.Key Responsibilities:Vehicle Receiving, Dispatch, and Movement• Receive and document incoming and outgoing vehicles.• Transport vehicles to and from offsite locations, including assisting with ad-hoc vehicle relocations across the site (e.g., workshop areas, emission labs, parking lots).Vehicle Washing and Setup• Coordinate and oversee vehicle washing to ensure vehicles meet cleanliness standards.• Assist in vehicle setup by placing required materials in new vehicles as needed.• Wash fleet vehicles at 3rd party vendor as requested.IUVT/CAP2000 Program Support• Assist with the IUVT/CAP2000 program by managing the check-in and check-out of loaner and customer vehicles.• Maintain the IUVT loaner fleet by ensuring vehicles are serviced, cleaned, and fueled in a timely manner.Fleet Management Support• Parking and Fleet Audits:• Perform regular bi-weekly inventory checks of offsite vehicles.• Conduct weekly audits of the fleet to maintain accuracy and compliance.• Fleet Management Tasks:o Ensure the Vehicle Operations loaner fleet is serviced, cleaned, and fueled as required.o Check in new vehicles, ensuring proper documentation (license plates, registration, insurance, etc.).o Document new vehicle arrivals in the Vehicle Management System (VMS) and update/remove outdated entries.o Manage keys, including spare vehicle keys and ensure proper storage. (Including drop box and any keys left with security)o Administer the Traka web service and manage local box and user access.o Vehicle onboarding - live data, traka, license plate, fuel card and vehicle packet, stickers on vehicles.o Oversee the scrap vehicle process with handover to vendors, on-site visits, document checksAdditional Duties• Provide ad-hoc support to test teams and other departments as needed.• Assist the Vehicle Operations team with various tasks, including backup support for team members.• Manage U.S. Bank fleet fuel cards for all users across the company.• Provide backup support for Vehicle Operations colleagues on relevant topics.• Coordinate domestic vehicle transports for the companies fleets.• Assign work ticket through Jira according to responsible counterpart• Ensure License plates, fuel cards, Toll transponders and other vehicle material is organized and in stock• Oversee coordination efforts of the office inventory

Created: 2025-05-22