Temporary Administrative Assistant - MIS

The Administrative Services Assistant provides critical administrative and operational support to the Office of Management Information Services, ensuring smooth day-to-day functions. This role involves managing communications, scheduling, document processing, procurement coordination, and assisting with basic technology-related logistics. The ideal candidate is detail-oriented, tech-savvy, and capable of multitasking in a fast-paced environment.Key Responsibilities:Serve as the first point of contact for internal and external inquiries to the Office of Management Information Services.Maintain calendars, schedule meetings, and coordinate appointments for department leadership.Prepare, format, and proofread documents, reports, and presentations.Assist in tracking technology assets, purchases, service contracts, and inventory records.Process purchase orders, invoices, and expense reimbursements in compliance with office protocols.Support onboarding logistics for new staff, including coordination of technology equipment and access credentials.Organize and maintain electronic and physical filing systems for department documentation.Help plan and coordinate meetings, training sessions, and departmental events.Collaborate with IT staff to manage office systems, software access, and basic troubleshooting documentation.Monitor office supplies and initiate restocking or equipment service as needed.Preferred Qualifications:4+ years of experience in administrative support, ideally within a technical or corporate setting.Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and comfort with cloud platforms like Google Workspace or Microsoft 365.Excellent written and verbal communication skills.Strong organizational and time-management abilities.Ability to handle confidential information with discretion.Required Minimum Qualifications:Training: Graduation from an accredited college or university. Preference may be given to candidates with a major in the area of public or business administration, accounting, industrial relations, communications or a related field.Substitution: Additional qualifying experience as described below may be substituted on a year-for-year basis for the required training.Experience: One year of full-time or equivalent part-time paid employment in a technical or advanced clerical position providing administrative services such as accounting, budgeting, project monitoring and reporting, personnel, or procurement and property. Experience must have been at the Office Assistant 3 or Accounting Technician 3 level or higher.Substitution: Successful completion of graduate study in an accredited college or university in one of the above fields may be substituted for the required experience on a year-for-year basis.

Created: 2025-05-22