Administrative Assistant - Direct Hire

Here's a tailored job description for an Administrative Assistant role with the specified criteria:Job Title: Administrative AssistantLocation: St Louis, MOJob Type: Full-time | Direct HireExperience Level: 1-3 YearsIndustry: Professional ServicesSalary: $45,000100% Employee AND Family Paid health, dental, and visionAbout the Role:We are seeking a detail-oriented and proactive Administrative Assistant to join our legal client in downtown St Louis. This role supports day-to-day operations and administrative functions within a fast-paced professional services environment. The ideal candidate is a self-starter with strong organizational and communication skills, and a solid foundation in Microsoft Office Suite tools.Key Responsibilities:Provide administrative support to departments and executives as neededManage scheduling, calendar coordination, and meeting logisticsDraft, proofread, and format documents, reports, and presentationsHandle incoming calls, emails, and other communications professionallyMaintain and organize digital and physical files and recordsSupport data entry, invoice processing, and expense reportingOrder office supplies and coordinate with vendors as necessaryAssist with event planning and internal communicationsPerform other administrative tasks and projects as assignedQualifications:1-3 years of administrative or office support experience, ideally in a professional services industry (e.g., legal, consulting, finance, architecture, etc.)Minimum of a high school diploma or equivalent; Associate's or Bachelor's degree preferredProficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)Strong verbal and written communication skillsExcellent organizational skills with the ability to multitask and prioritizeHigh attention to detail and problem-solving abilityDemonstrated professionalism, discretion, and reliabilityPreferred Qualifications:Experience working with document management systems or cloud-based collaboration tools (e.g., SharePoint, Teams, Google Workspace)Familiarity with time tracking or billing systems a plusClient Benefits:100% Employee AND Family Paid health, dental, and visionAll qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers requirea background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

Created: 2025-05-23