Administrative Personal Assistant

A private client in Half Moon Bay, CA is seeking a full-time Administrative Personal Assistant to support the principal across a mix of administrative and personal duties. This is an onsite, Monday-Friday roughly 9:00 AM-5:00 PM role based out of the principal's private residence, with occasional travel and coordination across multiple properties. The ideal candidate is grounded, structured, warm, and highly professional"”someone who can seamlessly navigate between independent problem-solving and collaborative teamwork in a discreet, fast-moving household.Job responsibilities include, but are not limited to:Provide direct administrative and personal support to the principalHeavy calendar management, scheduling, and appointment coordinationPlan and coordinate travel, logistics, and family-related activitiesManage all communications, emails, and messaging platformsConduct independent research and execute requests with minimal oversightInterface with the Estate Manager and household staff as neededProvide administrative support across the family's broader property portfolioHandle sensitive information with discretion and professionalismOffer support in a flexible and anticipatory manner to ensure seamless day-to-day operationsAdditional Administrative Personal Assistant tasks as needed and requestedRequirements:Fluent in English; exceptional communication skills, both written and verbal and by phone and emailBachelor's degree from an accredited 4-year College or University PREFERRED but not requiredExcellent references required from both current and previous employers5+ years related experience working in a similar positionPrior experience supporting a private family or family office preferredWorks with the utmost discretion and confidentiality at all times while demonstrating integrity and strong ethicsPoised and professional in both mindset and manner demonstrating high emotional intelligence and sound judgmentOutstanding problem solver; resourceful and quick-thinkingHands-on and proactive approach; able to see jobs through to completion with personal accountability and a no task is too big or too small mindsetExceptional attention to detail, strong organizational skills, and willing and able to take direction wellAbility to work both independently and as part of a team; working respectfully and collaboratively with principal, family, and existing and future staffConfident, comfortable with feedback, and willingness to go above and beyondProficiency in both PC & Mac systems, Tech proficiency in Google Suite, Microsoft Office (Mac and PC), WhatsApp, Telegram (preferred not required), and project management platforms like AsanaValid U.S. driver's license and clean driving recordCurrent passport or ability to obtain oneWillingness to travel domestically and internationally (up to one week at a time)Flexibility in scheduling with the willingness to work additional hours/occasional weekends as neededAuthorized to work within the United States without sponsorship or restrictionsSalary: $110,000-$150,000 /year, All salary offers are Depending On Experience, References, and the results of Federal Background ReportBenefits: 100% medical, dental, and vision coverage for the individual 80% coverage for dependents, 401(k) employer match, 15 PTO days per year, with potential to increase to 23, 10 paid holidays annually, 10-20% potential discretionary, performance-based annual bonus

Created: 2025-05-23