Legal Assistant

Position: Legal AssistantPosition Type: PermanentLocation: Roseland, NJ (hybrid schedule after 90 days)Hours: Business HoursWe are looking for a detail-oriented and proactive Legal Assistant to provide comprehensive support to attorneys in a client-driven Healthcare Department. This role demands strong attention to detail, excellent organizational skills, and a dedication to delivering outstanding client service in a high-volume environment.What you will be doing:· Coordinate multi-layered scheduling needs, including appointments with clients and third parties, while maintaining detailed attorney calendars.· Prepare and process retainer agreements, client correspondence, pleadings, orders, and other documents related to healthcare legal matters.· Efficiently manage incoming mail, faxes, and contract forwarding.· Oversee client documents, email databases, and conduct conflict searches.· Open new matters, including litigation cases, with precision while upholding ethical standards.· Manage calls, meetings, and reminders for the team, clients, and opposing parties; prepare attorneys with necessary materials and ensure deadlines are tracked.· Provide exceptional client support and draft professional correspondence.· Manage emergent matters and organize client conferences, ensuring adherence to department protocols.· Assist with billing processes, time entry, and collections follow-up.· Maintain strict confidentiality and ensure compliance with healthcare privacy laws and firm policies.What experience we are looking for:· Minimum of 3+ years' legal assistant experience at a law firm; experience in healthcare law a plus.· Proficient in Microsoft Office Suite (Word, Excel), Kofax (Adobe), DocuSign, Zoom, and NetDocuments, SurePoint, or similar case management software.· Expertise in calendar and inbox management.· Highly organized with exceptional multitasking and prioritization skills.· Initiative-taking team player with proficiency in both collaborative and independent work.· Strong critical thinking skills in fast-paced environments.· Skilled in composing, editing, and proofreading legal documents.· Capable of coordinating routine administrative tasks.· Polished, professional demeanor with clear communication skills.WorkDynamX and our Client are Equal Opportunity Employers.

Created: 2025-05-24