Receptionist

Job Description: General Affair & ReceptionistLocation: 409 Technology Dr, Bastrop, TX 78602Report To: Plant ManagerJob Title: Receptionist & General Affairs GeneralistPrimary Responsibilities:Receptionist Dutieso Greet and welcome visitors, clients, and vendors upon arrival in a courteous and professional manner.o Answer and direct incoming calls, managing a multi-line phone system and transferring calls to appropriate departments.o Handle inquiries from visitors, clients, and vendors and provide general information about the business.o Maintain the visitor log, issue visitor badges, and ensure compliance with security protocols.Administrative Supporto Assist with scheduling meetings, appointments, and maintaining calendars for managers.o Prepare and organize documents, reports, and presentations.o Handle routine office tasks such as answering phones, filing, and handling correspondence.Documentation and Record-Keepingo Maintain and organize records related to production, inventory, and shipping.o Prepare and distribute production reports, inventory logs, and other essential documents.o Ensure that paperwork complies with regulatory standards and internal policies.Data Entry and Reportingo Input data related to production schedules, inventory levels, and employee attendance into relevant systems.o Generate periodic reports for various departments (production, logistics, quality control).Inventory and Supply Managemento Monitor office supplies and place orders as needed, ensuring adequate stock for uninterrupted operation.o Track usage and coordinate with purchasing departments to procure necessary materials for both office and production support.Communication Coordinationo Act as a liaison between office management and production teams, ensuring information flows effectively.o Relay important messages, updates, and policy changes to relevant staff and departments.Supporting HR Functionso Assist HR with onboarding paperwork for new hires, employee attendance tracking, andmaintaining personnel files. o Help coordinate training schedules, orientations, and assist with other HR-related administrative tasks.Customer and Vendor Communicationo Handle routine inquiries from clients, suppliers, and contractors.o Assist in coordinating deliveries, pickups, and liaising with suppliers for office and operational needs.General Office Managemento Maintain a clean and organized office environment, including managing visitor log-ins and providing general support to office visitors.o Ensure office equipment (printers, copiers) is functional and coordinate maintenance or repairs when necessary.Skills and Qualifications:• Education: High school diploma or equivalent; some positions may prefer an associate's degree in business administration.• Experience: Previous experience in office support and reception, preferably within a manufacturing or production environment.• Technical Skills: Proficiency in Microsoft Office (Word, Excel, Outlook) and familiarity with ERP software or data entry systems.• Communication Skills: Strong written and verbal communication skills.• Organization and Time Management: Ability to multitask, prioritize workload, and meet deadlines.• Attention to Detail: Accuracy in data entry, record-keeping, and managing visitor logs.• Customer Service Orientation: Friendly and professional demeanor, with excellent interpersonal skills to create a welcoming atmosphere for visitors.LS Electric America Inc. is an equal opportunity employer.

Created: 2025-05-31