Assistant to the President

Job Title: Assistant to the PresidentDepartment: CorporateReports To: PresidentFLSA Status: ExemptSUMMARYManatt's Assistant to the President provides daily support through calendaring, project management and serving as a liaison between the organization and the President. This role is also crucial in supporting the Manatt's Family of Businesses (MFB) management team and working cross-functionally with other leaders and employees to drive business results.ESSENTIAL DUTIES AND RESPONSIBILITIES.The requirements listed below are representative of the knowledge, skill, and/or ability required. Additional or other duties may be assignedFAMILYServes as a standard bearer for Manatt's mission to safely do everything we do better than anyone else and purpose of building legacies through standards of excellence.Promotes, lives, and exemplifies Manatt's values: Family, Excellence and Human Potential.Enhances executive's effectiveness by providing information management support, representing the executive to others.Serves as a liaison to senior leaders of the organization on the development and execution of their divisional business plans and performance management plans.EXCELLENCERelate effectively and work respectfully with diverse work groups and key stakeholders across the organization.Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.Conserves executive's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications.Maintain President's personal and business schedules by planning and scheduling meetings, conferences, teleconferences, and travel. Includes, but not limited to, recurring check-ins with direct reports, Owner's/Exec meetings, leadership meetings, and personal matters.Serves as primary coordinator for MFB management meetings and events such as corporate retreats, community projects sponsored by the company, and leadership development activities, annual training classes, and conventions.Maintains customer and leader confidence and protects operations by keeping information confidential.Prepares reports by collecting and analyzing information.Provides historical reference by developing and utilizing filing and retrieval systems, recording meeting discussions.Maintains professional and technical knowledge by working cross-functionally with both operational and empowerment teams within Manatt's and the MFB.Contributes to team effort by accomplishing related results as needed.Provides support to the Executive team. Projects to include tracking due dates and conformity on active projects and strategic initiatives, to-do list support, and passing along and monitoring President's internal requests.Complete a wide variety of administrative tasks that help support the President's ability to effectively lead the organization.HUMAN POTENTIALListens and coordinates with team members, Executive team, and available resources to ensure every team member can be their best self, analyzes and resolves work obstacles, and assists in solving problems.Inspires and promotes personal development goals of all team members.QUALIFICATIONSTo perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.Knowledge, Skills and AbilityPolished professional having at least 3-5 years supporting a fast-paced senior leader.Clearly and concisely present ideas.Exceptional organizational and efficient administrative skills.Employs a collaborative approach with a strong sense of teamwork.Can operate independently and remotely from a supervisor.Able to handle highly sensitive and confidential materials.Strong ability to multi-task and work in a fast-paced environment.Proactive - identifies opportunities and acts accordingly.Ability to be flexible and adaptable while maintaining positivity and professionalism.Ability to provide direct feedback to the President, MFB leaders, and Executive team.Education and/or Experience Bachelor's degree (or equivalent) in business, communications, or related major.Language Skills Excellent verbal communication skills; superior writing and report presentation skills; commendable listening skills.Mathematical Skills Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.Ability to compute rate, ratio, and percent and to develop and interpret bar graphs used in presentations.Reasoning Ability Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.Certificates, Licenses, Registrations:Valid Driver's License with good driving recordOther QualificationsHighly proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint) and Adobe Creative Cloud.Excellent work ethic.Strong strategic, visionary, and critical thinking skills.PHYSICAL DEMANDSThe physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.While performing the duties of this job, a person is regularly sitting in a standard office environment, at a desk, using a computer, phone, fax, and copy machine. This person may occasionally need to lift 25 pounds.

Created: 2025-05-31