Office Manager

Company DescriptionAccurate Excavators, LLC. is a leading excavation and site development contractor based in Muskegon, Michigan. We specialize in commercial and municipal projects across West Michigan, providing expert services in excavation, grading, underground utilities, land clearing, and complete site preparation.With a strong reputation for precision, reliability, and professionalism, we've partnered with municipalities, general contractors, and developers on a wide range of infrastructure and commercial development projects. Our experienced team uses modern equipment and industry-best practices to deliver high-quality results safely, on time, and within budget.At Accurate Excavators, we're committed to building lasting relationships through hard work, integrity, and consistent performance. As we grow, we're looking for motivated individuals who take pride in their work and are ready to be part of a team that values excellence and accountability on every job site.Role DescriptionThe Office Manager plays a vital role in the daily operations of the company by overseeing all human resources functions and managing the full accounts payable process. This individual will be the go-to person for HR administration, employee on-boarding, record keeping, and ensuring timely and accurate processing of vendor payments.Key Responsibilities:Human Resources AdministrationManage employee on-boarding, including new hire paperwork, orientation, and benefits enrollmentMaintain accurate and up-to-date employee records and personnel filesTrack employee certifications, licenses, and trainingAssist with payroll preparation by providing relevant data (e.g., PTO, hours worked, deductions)Coordinate workers' compensation claims and support safety compliance effortsEnsure HR practices comply with federal, state, and local lawsAccounts PayableReceive, review, and process vendor invoicesMatch purchase orders and delivery tickets to invoicesEnsure timely and accurate payments to vendorsReconcile accounts payable transactions and maintain vendor recordsRespond to vendor inquiries and resolve billing discrepanciesPrepare reports related to accounts payable as neededGeneral Office SupportServe as point of contact for internal office operations and communicationMaintain organized digital and paper filing systemsAssist with other administrative and accounting duties as neededQualifications:3+ years of experience in an administrative role, preferably in construction or a related industryStrong understanding of accounts payable and HR processesProficient in Microsoft Office Suite (Excel, Word, Outlook); experience with QuickBooks Online or similar accounting software preferredExcellent organizational, time management, and communication skillsHigh level of discretion and professionalism in handling confidential informationAbility to work independently and prioritize multiple tasks in a fast-paced environmentBenefits:Competitive pay based on experienceHealth & Dental insurancePaid time off401(k) Retirement planSupportive team environment

Created: 2025-06-05