Office Manager

Service Specialists recruiting agency is seeking a proactive, detail-oriented General Manager - Administrative Assistant to support the President & General Manager for our client in the manufactured housing industry. This successful individual will oversee daily operations for the business. The GM-A will play a pivotal role in ensuring seamless execution of accounts payable/vendor management, sales compliance, and property-level operational functions. This role is ideal for a highly organized, systems-minded individual with prior experience in property management or multi-site operations.The GM-A is a hands-on, cross-functional leadership role, responsible for directly supporting site managers, The GM-A is charged with making sure the engine of day-to-day back office operations runs smoothly, efficiently, and in accordance with company standards.Key ResponsibilitiesAccounting & Administrative OperationsManage the accounts payable cycle: enter, code, and file vendor bills and checks.Review all daily deposits across properties and monitor for accuracy.Manage and report NSF payments: update tenant ledgers and apply fees.Maintain accurate spreadsheets and records for recurring financial processes.Sales, Leasing & Compliance SupportReview all completed home sale files (lender, cash, and in-house financed) for completeness and regulatory compliance.Confirm and process title/MCO documentationTrack and verify down payments, insurance coverage, and lease ledger accuracy.Monitor monthly tenant principal, interest, and insurance payments for any financed homes; notify managers of payment discrepancies.Regulatory, Legal & Vendor CoordinationTrack and manage business licenses, dealer licenses, and continuing education compliance for managers.Maintain accurate property tax tracking spreadsheets across all parks.Ensure all rental homes and company vehicles are properly insured and registered.Oversee contract file organization and renewal tracking.Maintain vendor files including W-9s, direct deposit setup, and vendor performance audits.Qualifications3-5 years experience in property management, operations, or administrative leadershipProven ability to manage multiple sites, tasks, and team communicationsFamiliarity with property management software (Rent Manager, or similar)Strong understanding of basic accounting workflows and compliance recordkeepingHigh attention to detail, especially in file accuracy and document managementComfortable managing staff, resolving issues, and training new hiresExcellent communication skills"”both written and verbalReporting StructureReports directly to PresidentSupervises site-level staff indirectly by ensuring compliance, coaching, and performance follow-upActs as a bridge between the home office and on-site operationsSchedule & TravelFull-time, salaried positionSome travel required for site visits across all managed properties (vehicle provided or mileage reimbursed)CompensationCompetitive salary based on experiencePerformance-based bonusesHealth, dental, and vision insurance availablePTO

Created: 2025-06-08