Property Coordinator

Company Background: Longfellow Real Estate Partners is a vertically integrated real estate company dedicated to investing in the rapidly growing and highly specialized life sciences sector. Our institutional capabilities and market expertise enable us to deliver superior risk-adjusted returns for our investors while building collaborative, long-term partnerships with our tenants. Longfellow is a highly entrepreneurial organization where we pride ourselves on a shared work ethic and a focus on accomplishing collective objectives. Longfellow strives to develop deep and lasting relationships internally within our team and externally with our investors, clients, vendors, and community through a shared vision and our core values: ethical, respectful, passionate and genuine.Since its start as a small company in 2009, Longfellow has grown into a 140+ person organization and is now one of the largest privately owned operators and developers in life science and innovation. The firm has a ~12M square foot global portfolio and development pipeline across several major life science markets in the US and UK (North Carolina; Maryland-Washington D.C.; New York City; San Diego; San Francisco Bay Area; and Cambridge, UK), with additional offices in Chicago, Boston and London.Position BackgroundWe are looking for a motivated individual to join our team as a Property Coordinator for Class A lab/office properties in Palo Alto and San Mateo, CA. This role, ideal for someone with experience or a strong interest in the commercial real estate industry and will report directly to our Property Manager. You will be based in our Redwood City office and will visit the properties in Palo Alto and San Mateo as needed.This is a dynamic role that will work closely with the firm's property management and Elevateteams daily. The position provides exposure to a full spectrum of duties. As such, the position demands a dedicated individual with excellent attention to detail, facility with numbers, good people skills and the ability to prioritize, multi-task, work independently and solve problems.Specific ResponsibilitiesProperty ManagementSupport the team in the daily operations of the San Francisco Bay Area portfolioAssist in the coordination of daily activities of all vendors performing work at the site(s). Provide general administrative support for the property management teamAccounts receivable and payablesAssist PM team with tenant rent, accruals, service contracts, and aging reportsInterfaces with tenants on preventative maintenance and work order processingAssist in preparation of various client reporting requirementsElevate (Longfellow's proprietary tenant experience and hospitality program)Assist with managing a calendar of events Assist with day-of event execution Assist with swag ordering and managementProcess invoices and track accordinglyAssist Elevate with APP managementAssist with Tenant communicationsAssist with fitness waiver management Maintain accurate filing system of vendor COIs, Contracts, CertificationsSupport Elevate team members in assisting and servicing clients and visitorsGeneral support and responsibilitiesCommunicate and work with tenants in a timely and friendly mannerProactively provide ideas and recommendations for property, programming, and tenant experience improvementsAssist in creating and proofreading documents created by the Property Management and Elevate teams Assist on various ad hoc projects that ariseQualifications2 years of experience in property management support preferred. Willing to consider exceptional candidates directly from undergraduate or graduate school;Accounts payable experience is strongly preferred;Bachelor's Degree preferred;Strong customer service skills required;Yardi experience is a bonus;Individual should possess excellent oral and written communication skills;Must be highly proficient in Microsoft Office;Ability to handle multiple tasks with strong organizational skills;Detail oriented with independent work ethic;Ability to grasp new concepts quickly;

Created: 2025-06-19