Office Coordinator

SUMMARY: Under the general guidance and direction of the President, performs a variety of administrative, technical, financial and support work in the LSEDC office. This hire will be the first office addition since the hiring of the President and will initially carry more duties than expected in the longer term.RESPSONSIBILITIES:Financials - Under direction and supervision of the President and in cooperation with the Treasurer:Maintain internal bookkeeping processes.Accounts payable/receivables.Weekly bank deposits.Facilities records and reporting between office, Treasurer and outside accountants.Process Investor Membership invoices.Process monthly investor and board meeting invoices.Perform other duties as assigned by the PresidentEvents -Assists outside events team with volunteer staffing and coordination. Coordination of meeting room set-up/food/AV arrangements, preparation and assembly of meeting packets, day of registration, processing payments and invoices, etc.Serves as back up support to outside events team on Investor Meetings, Civic Roundtable Meeting and Executive Committee.Takes, transcribes, finalizes, and files approved electronic minutes and meeting attachments.Perform other duties as assigned by the President.Administrative -Under the general guidance and direction of the President, provides primary office coverage and administrative support. Responsible for phones, mail and answering general inquiries when possible.Responsible for the following aspects of office operations i.e. office supplies, inventory control, collection, purchasing, thank you letters to new and renewing investors and customer service surveys. Maintains databases (CC Assist, Constant Contact, EDC Forge); mailing lists and investor data quarterly.Responsible for sending/tracking Conflict of Interest forms on an annual basis of Board Members.Reproduces and assembles reports as needed.Annually prepare/process materials for off-site archives, in accordance with records retention policy.Provides back-up support for staff as necessary.Prepares and maintains reports, records and files of an administrative or confidential nature, including personnel.Schedules appointments and meetings for the President, committees, etc., with proper follow-up and reminders.Other duties as assigned by the President QUALIFICATIONS:Two years of college or a combination of experience and education required.Executive level administrative assistant and general office experience required.Some marketing or project management preferred.Familiarity with Constant Contact and CC Assist or similar CRM and dababase systems is preferred. Prior public/private sector experience is a plus.NECCESSARY KNOWLEDGE, SKILLS, and AVILITIES:Must be able to appropriately handle multiple tasks at the same time.Computer experience including the following software packages (or similar): MS Office (Outlook, Word, Excel, Power Point, Publisher), Quick Books, CC Assist, Constant Contact.Considerable experience in and knowledge of clerical office practices and procedures, business English and spelling.Essential aptitudes include: Team player and a self-starter, highly organized and detail oriented, able to prepare summary reports from self-generated data, handling confidential information, excellent customer service and relations skills, mature judgment and proven strong written, verbal and computer communication skills, and a positive attitude.PRINCIPAL WORKING RELATIONSHIPS:Works with President to gain overall guidance and direction. May be asked to accept direction from Board of Directors Officers on occasion. Interacts with Executive Committee, Board of Directors, Elected officials and City staff, committees, task forces, business prospects and investors to provide quality services and satisfy operational needs.Works with various community professionals and the public to foster open communications and a positive attitude.SUBMISSION: Applicants are requested to electronically deliver the following: Resume. Please include work history including locations, education, tenure, and a brief description of duties. Cover Letter. Please include in your letter or supplementarily the following information:Hours availability during the work week for in office work and hours available for virtual and remote work.The soonest date that you could start work.Any specific knowledge, associations, work history, or education history you have with the Lee's Summit civic, business, government, or educational communities.

Created: 2025-06-20