Executive Assistant

A leading investment firm in Chicago is looking for a proactive Executive Assistant to join their dynamic team. This hybrid role (3 days on-site) offers a highly competitive compensation package (salary of up to $95K + bonus + paid overtime), and the chance to work closely with senior leadership in a fast-paced, high-impact environment. This is more than just an administrative role"”it's a highly visible position where you'll play a key part in keeping operations running seamlessly at the executive level. The ideal candidate is detail-oriented, resourceful, and thrives in a setting where priorities shift and discretion is essential. In addition to meaningful exposure and the opportunity to work alongside a close-knit collaborative administrative team, the firm offers a comprehensive benefits package, including medical and dental coverage, generous PTO, and more.Responsibilities of the Executive Assistant:Provide high-level administrative support to senior leaders, including calendar management, meeting coordination, and expense reportingCoordinate complex domestic and international travel arrangements, including itineraries, accommodations, visas, and logisticsServe as a key point of contact for internal and external stakeholders, maintaining a high level of professionalismManage and prioritize multiple requests in a fast-paced environment while maintaining strong attention to detailPrepare reports, presentations, and meeting materials as neededSupport team-wide initiatives and collaborate cross-functionally to ensure smooth day-to-day operationsQualifications of the Executive Assistant:5-7 years of administrative experience supporting senior leadership, ideally within a professional services or financial environmentExperience supporting investor relations (IR) activities is strongly preferredProficiency in coordinating complex travel arrangements and managing detailed itineraries requiredStrong organizational skills with exceptional attention to detailAbility to multitask, prioritize effectively, and meet deadlines in a fast-paced settingTeam-oriented mindset with a proactive and collaborative approachExcellent communication skills, both written and verbalP - 20

Created: 2026-05-17