Construction Services Coordinator

?? California (Three Office Locations) ??? Full-Service General Contractor | Retail • Commercial • RestaurantOur client is a professional full-service general contractor with three locations across California, specializing in retail, commercial, and restaurant construction. We are seeking a Project Coordinator to support Project Managers and ensure seamless execution of multiple construction projects from start to finish.Key ResponsibilitiesCoordinate, organize, and collaborate with Project Managers throughout the full project lifecycle.Manage daily activities of construction projects and maintain project documentation (electronic & physical).Enter data into Vista software, create project numbers, and track updates.Draft and manage construction subcontracts, issue purchase orders, and review subcontract terms & conditions.Verify subcontractor documentation (licenses, certificates of insurance, qualifications).Assist field teams by working with vendors on material orders, equipment scheduling, and deliveries.Handle lien processes (pre-liens, lien releases) and ensure compliance with requirements.Prepare and review customer invoices, resolve billing issues, and ensure timely submission.Track project costs, assist with budget forecasting, and identify cost-saving measures.Support project planning, scheduling, and resource allocation.Collect project closeout documents (final inspections, as-builts, waivers, warranties).Manage permits, business licenses, and safety documentation.Prepare and organize site dailies, client reports, and permit/safety books.Qualifications3+ years of experience in the construction industry.Strong knowledge of subcontracting processes, permits, and documentation.Excellent interpersonal, written, and verbal communication skills.Proficiency in Microsoft Office (Excel, Word, Outlook); experience with Vista software a plus.Strong organizational and time-management skills with the ability to handle multiple priorities in a fast-paced environment.Detail-oriented, resourceful, and proactive problem solver.Demonstrated ability to build and maintain positive professional relationships internally and externally.What We're Looking ForWe're seeking a motivated self-starter who thrives in a fast-paced construction environment, is detail-oriented, and enjoys collaborating with both office staff and field teams. If you bring strong organizational skills, excellent communication, and the ability to keep projects on track, we'd love to connect with you.?? Ready to join a growing construction company that values teamwork, precision, and client satisfaction? Apply today!

Created: 2025-09-26