Office Manager

About Us:At XBody Health & Wellness, we are dedicated to helping our patients achieve optimal health and confidence through an integrative approach. Our practice combines functional medicine and medical spa treatments to address health concerns at the root cause while providing advanced aesthetic services in a welcoming, client-focused environment.Overview:We are seeking a highly organized, proactive, and personable Office Manager to oversee daily operations, ensure exceptional patient experiences, and lead our administrative team. The ideal candidate will have experience in a medical office, strong leadership skills, and a passion for wellness.ResponsibilitiesOversee day-to-day office operations, ensuring smooth workflow and a positive patient experienceLead, train, and supervise front desk and administrative staffManage patient scheduling, communication, and service flowMaintain inventory and oversee ordering for both medical and spa suppliesCoordinate with practitioners to optimize appointment flow and service qualityHandle patient concerns and resolve issues promptly and professionallyOversee billing, payments, and coordination with insurance where applicableImplement and maintain efficient office systems and processesTrack and report key operational metrics to ownershipQualifications:Required: Minimum 3 years of office management experience in a healthcare or medical spa settingStrong leadership and team-building skillsExcellent communication, organizational, and multitasking abilitiesProficiency with EMR systems, scheduling software, and Microsoft Office/Google WorkspaceStrong customer service orientation and conflict resolution skillsBenefits:Dental insuranceEmployee discountHealth insurancePaid time offCompensationHourly rate based on experience10% commission on all new salesCompensation is determined based on experience and is provided as a good faith estimate. Actual pay may vary and will be influenced by a range of factors, including but not limited to a candidate's qualifications, skills, competencies, experience, and position location.To Apply: Please submit your resume to xbodyusa@ORGo to: /office-manager

Created: 2025-09-26