Project Manager

About Us:Since 1978, Best Roofing has provided premium commercial roofing services across South Florida. As a family-owned and operated company, we take pride in fostering a culture of integrity, growth, and exceptional service. Our employees are the cornerstone of our success, and we are committed to developing talent and offering long-term career opportunities in a supportive environment.Role Overview:The Project Manager is responsible for overseeing the full lifecycle of assigned construction projects"”from initiation through close-out"”ensuring all deliverables are completed on time, within budget, and in alignment with client expectations. This role serves as a key liaison between internal teams and clients, while also supporting operational efficiency, financial performance, and client satisfaction.Core Focus:• Effectively manage all phases of commercial roofing projects, maintaining full ownership of scope, schedule, and budget.• Provide proactive communication and coordination across internal teams and external stakeholders.• Ensure operational excellence by adhering to company standards, safety protocols, and client requirements.• Deliver exceptional client service that reinforces Best Roofing's reputation for quality and reliability.Key Responsibilities:• Manage assigned projects according to the company's standardized project lifecycle and Best Roofing University guidelines.• Administer contracts and change orders, ensuring compliance with scopes of work, timelines, and budget constraints.• Utilize FollowUp CRM to maintain project data, track progress, and meet critical deadlines.• Coordinate with the Construction Manager to schedule inspections, manage material delivery logistics, and support field operations.• Facilitate client meetings, site visits, and pre-construction planning sessions.• Ensure timely and accurate project billing, documentation, and collections; maintain DSO targets.• Prepare and review subcontractor pay applications for approval.• Ensure proper registration and coordination of warranties and manufacturer inspections.• Maintain organized digital project files, ensuring all forms and documentation are stored for audit and reference within CompanyCam.• Track and manage budget forecasts, cost tracking, and variance reporting.• Create and deliver OPM reports using Company Cam; prepare/deliver Close-Out Books and Notice of Termination documentation.• Support ECAC meetings by providing accurate project performance updates and budget comparisons.• Engage with internal warehouse team to track inventory usage and product reconciliation.• Collaborate cross-functionally with Marketing, Business Development, and Sales to deliver final project documentation to clients.• Maintain a safety-first approach, ensuring compliance with OSHA and internal safety policies.• Ensure all POD's (proof of deliveries) are turned into the accounting department within 24 hours of the job commencing.• Contribute to continuous process improvement initiatives and uphold company values in all interactions.How We Measure Success:• Project Delivery Excellence: Projects are completed on time, within scope, and under or at budget while meeting or exceeding quality standards.• Financial Performance: Maintains strong financial controls by consistently achieving billing targets, reducing cost variances, and maintaining project profitability margins.• Client Satisfaction: Earns positive client feedback and maintains strong relationships, evidenced through repeat business, client referrals, and minimal project-related disputes.• Operational Compliance: Accurately uses project management systems (e.g., FollowUp CRM, ComputerEase), adheres to internal procedures and documentation protocols, and meets all reporting deadlines.• Collections & Cash Flow: Actively manages receivables to maintain Days Sales Outstanding (DSO) at or below 45 days and follows up diligently on all outstanding accounts.• Team Collaboration: Demonstrates strong communication and teamwork across departments, contributing to a high-performing, solutions-oriented culture.• Continuous Improvement: Engages in professional development, actively contributes to process improvements, and consistently seeks opportunities to increase efficiency and effectiveness.Skills & Experience:• Proven experience managing commercial roofing or construction projects.• Strong understanding of project scheduling, budgeting, contract administration, and client relations.• Excellent communication, interpersonal, and negotiation skills.• Highly organized, detail-oriented, and proactive in driving projects forward.• Proficiency in Microsoft Office (Excel, Word) and project management tools (FollowUp CRM, Company Cam, ComputerEase).• Familiarity with roofing systems, permitting processes, and manufacturer compliance preferred.• Strong ethical standards and a commitment to excellence.• Bachelor's degree in construction management, Engineering, or a related field preferred.

Created: 2025-09-26