Space Planner/Moves Manager

Our client, a leader in commercial real estate, is seeking a Space Planner / Moves Manager to support a large corporate campus known for frequent relocations, reconfigurations, and space optimization initiatives in Santa Clara, CA. This is a full-time, on-site role operating 9:00am-5:00pm that may require evening and weekend hours to support large moves. This position starts as a 4.5 month contract opportunity. The ideal candidate has 3-5 years of experience in move management or space planning, with strong organizational skills, vendor coordination experience, and a client-focused approach.Key Responsibilities• Plan and manage internal moves, relocations, and reconfigurations (small to large scale)• Lead move schedules, vendor coordination, and project execution, including after-hours work• Act as primary point of contact for move-related activities and communications• Ensure pre- and post-move readiness, including clean-up and workstation setup• Collaborate with internal teams, vendors, and clients to ensure smooth transitions• Submit purchase requests, track POs, and manage vendor invoicing• Oversee onsite furniture inventory with the warehouse team; conduct regular audits• Support and back up the MAC Coordinator on daily moves and team operations• Maintain documentation, audit workspaces, and ensure compliance with safety and space standardsQualifications• 3-5 years of experience in move management, space planning, or facilities• Bachelor's degree preferred; equivalent experience considered• Strong communication, leadership, and vendor management skills• Proficiency in Microsoft Office (Excel, Word, Outlook); SAP and CAD a plus• Ability to manage multiple priorities in a fast-paced, client-facing environment• Strong organizational and analytical mindsetNice to Have• Experience with high-volume or event-driven corporate environments• Familiarity with workplace operations, soft services, or facilities certifications (IFMA, BOMA)

Created: 2025-09-26