Property Management Assistant - Commercial Real Estate

Property Management Assistant - Commercial Real EstateA successful and expanding commercial real estate management company is seeking a Property Management Assistant to support the operations of a large commercial office and retail campus. This is a highly visible role within a rapidly growing organization.The ideal candidate will bring experience in commercial property management, with a strong background in tenant relations, property bookkeeping, and the accurate tracking and maintenance of key documents and deadlines.Responsibilities:Provide direct support to the Property Manager and tenants as needed.Assist with the supervision of engineering, janitorial and security personnel.Perform routine property inspections and ensure compliance with all applicable government regulations.Assist with capital improvement projects, build outs and facilities management.Assist with the new tenant welcome and orientation program as follow-up to tenant construction coordination process.Track property expenditures for the operational and capital projects.Assist with AP/AR bookkeeping and obtain completed W-9 forms from all vendors.Develop, maintain, and coordinate implementation of property manuals within the portfolio.Maintain tracking spreadsheet, calculate amounts, bill the tenants, and add charges to monthly manual adjustment forms.Ensure that certificates of insurance for tenants and contractors are accurate and in compliance. Update and file all documents for Vendors and Customers and ensure that contract and lease administration files are accurate and up to date.Document incidents of potential liability to property and equipment and forwards information to appropriate risk management personnel.Prepare manual adjustment forms for all miscellaneous tenant service requests and ensure they are processed monthly.Prepare invoices to be billed back to clients and send out accordingly for payment.Prepare general correspondence and memos.Skills:2+ years of commercial real estate experience either as a Property Assistant or Tenant Service Coordinator.Advanced oral and written communication skills.Ability to speak effectively before small groups of tenants or employees.Strong organizational skills.Self-starter with ability to multitask and meet deadlines.Ability to work independently or as a member of the team.MRI experience a plus.Compensation: $60,000 - $70,000 plus bonus, benefits, and other perks.The above salary range represents Advice's good faith and reasonable estimate of the possible base compensation range at the time of posting and is not reflective of the total compensation package, which may also include benefits, equity and other non-cash incentives.Please send your resume for immediate consideration to:nlipari@If you are not currently interested, but know someone who might be, please feel free to forward this ad along to that individual. Referrals are always greatly appreciated.Advice Personnel Celebrating 40 years as New York's premier boutique recruiting & staffing firm!

Created: 2025-09-26