Proposal Writer

This role is critical in developing comprehensive, compelling, and client-focused proposals for construction projects. While estimators will handle the financial components, the Proposal Writer will be responsible for crafting the narrative and assembling all non-cost elements of the proposal to clearly communicate the value Sylvan brings to each opportunity.Key ResponsibilitiesProposal DevelopmentLead the creation of proposal documents in response to RFQs and bid opportunities.Collaborate with the Estimating coordinator, and the Estimating Manager to gather necessary inputs.Integrate project-specific elements such as:Preliminary construction schedulesOrganizational chartsHistorical safety information and safety plansQuality program and plan informationSite logistics and conditionsManpower breakdownsRelevant past project experienceGovernment forms and compliance documentationBonding and insurance requirementsWorkflow & Checklist ManagementFollow the established estimating workflow and checklist to ensure all proposal components are addressed.Track progress and deadlines for proposal-related tasks.Ensure proposals are aligned with client expectations and internal strategy.Content Creation & EditingWrite, edit, and format proposal content to ensure clarity, professionalism, and alignment with brand standards.Tailor messaging to highlight Sylvan's strengths, differentiators, and value proposition.Collaboration & CoordinationCoordinate with internal stakeholders including Business Development, Estimating, and Division Leaders.Participate in kickoff and review meetings to understand project scope and strategy.Support post-submission follow-up and revisions as needed.Coordinate estimators and GC's to ensure proper communication.QualificationsBachelor's degree in communications, Marketing, Construction Management, Business, or related field.3+ years of experience in proposal or technical writing, preferably in the construction or engineering industry.Strong writing, editing, and organizational skills.Ability to interpret technical documents and translate them into client-friendly language.Familiarity with construction terminology, project workflows, and estimating processes.Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).Preferred SkillsExperience working with estimating teams or in a construction environment.Understanding of safety, quality, and scheduling considerations in construction.Ability to manage multiple deadlines and work in a fast-paced environment.

Created: 2025-09-26