Inventory Specialist - San Francisco/Hayward, CA

This position will require you to work out of our distribution center in Hayward, California.JOB OVERVIEW:This position is responsible for managing all aspects of the integrity of Henry Schein's inventory within the 3PL locations and local centers; responsible to complete all inventory audits, identifies inventory deficiencies, develops the solution and implements strategic plans to ensure compliance with Company inventory standards. The position is accountable for between $2-4 million of inventory across multiple 3PL locations and centers across their assigned territory. Plays a critical role in supporting operational success in assigned centers of operation. Responsible for supporting and reporting on various aspects of Henry Schein's operational policies and procedures. This can include but is not limited to coordinating with different departments, optimizing operational workflow, ensuring inventory compliance, presenting to leadership and Finance, and reconciling operational errors. This position will play an active role in cost savings initiatives, will lead through influence to reduce inventory write-offs, and be held accountable to results.KEY RESPONSIBILITIES: Receives all inventory and maintains accurate records of shipments and goods received for all assigned centers of operation.Works in conjunction with internal Equipment Coordination Specialist (ECS) team to manage and reconcile all inventory shipped to customers and other locations to ensure the right equipment is delivered on time, as per customer invoicing.Conducts physical inventory audits and spot audits for all assigned centers of operation, researches any deficiencies and identifies solutions.Oversees inventory in assigned centers of operation by ensuring all 3PL and center cycle count requirements, inventory management and audits are completed successfully and timely.Manage all consignments, equipment rental returns, and warranty returns (RMA) processes for assigned centers of operation.Travel to locations in assigned areas to uncover operational inefficiencies in both Henry Schein and 3PL facilities. Report findings to leadership with suggested action plan to eliminate errors and inefficiencies.Reconcile all inventory audits to maintain acceptable inventory levels in the 3PLs and centers.Reduce operational costs by reconciling missing, lost, and wrongfully transacted inventory.Develops and maintains exceptional working relationships with vendors (3PL's), ECS and local management team.Collaborate with team members and cross functional departments to resolve operational issues and optimize workflow.Reduce depreciated, obsolete inventory by working with Area leadership to develop ways to liquidate to save on operational costs.Oversee assigned center's systematic locations to ensure inventory is accurately represented and accounted for.Report on assigned centers of operation key performance indicators to identify historical and trending data relating to operational performance.SPECIFIC KNOWLEDGE & SKILLS: Advanced in Microsoft Software (Excel, Word, PowerPoint).Experience working across various data entry platforms.Strong logistics experience with high volume inventory movement.Interpersonal skills to work efficiently with others (Vendors, TSM's, 3PL's) for detailed documentation follow up.Must be willing to travelStrong attention to detail and problem-solving skills.Strong reporting and presentation skills.Strong interpersonal skills to work efficiently with colleagues and cross functional departments.Prior experience in overseeing operational processes and procedures within the distribution industry. Preferred Dental industry.GENERAL SKILLS & COMPETENCIES: Basic understanding of industry practicesGeneral proficiency with tools, systems, and proceduresBasic planning/organizational skills and techniquesGood decision making, analysis and problem-solving skillsGood verbal and written communication skillsBasic presentation and public speaking skillsBasic interpersonal skillsDeveloping professional credibilityEXPERIENCE: 3 years combined experience in equipment installation, purchasing and customer service, order processing, sales operations, inventory management or the equivalent required.Proven experience in operational role, preferably in a face paced environment.High school diploma required. A college degree in operations management or related field preferred but not necessarily required.LOCATION: This position is field based. If the individual in this role lives within commuting distance to an existing HSD center, the TSM works out of the center. If the individual in this role does not live within commuting distance to an existing HSD center, the TSM telecommutes.TRAVEL:25-30% travel required to perform monthly and quarterly cycle counts in assigned center and 3PL locations.COMPENSATION:The posted range for this position is $40,053-$62,583 which is the expected starting base salary range for an employee who is new to the role to fully proficient in the role. Many factors go into determining employee pay within the posted range including education, prior experience, training, current skills, certifications, location/labor market, internal equity, etc. Other benefits available include: Medical, Dental and Vision Coverage, 401K Plan with Company Match, PTO [or sick leave if applicable], Paid Parental Leave, Income Protection, Work Life Assistance Program, Flexible Spending Accounts, Educational Benefits, Worldwide Scholarship Program and Volunteer Opportunities.

Created: 2025-09-28