Construction Project Coordinator

Sincere Builders is hiring a driven Construction Project Coordinator who is looking to join a growing commercial general contracting company. The ideal candidate is detail-oriented, highly organized and wishes to learn. They thrive in a fast-paced construction environment, can anticipate needs, and will excel in all aspects of construction project management.Qualifications and Skill sets:Graduated from a bachelor's degree or equivalent program at an accredited university in construction managementOne year of experience in ground up commercial construction is preferredDetail oriented and ability to follow up with project stakeholders is criticalExperience working with Procore © is requiredAbility to read a full set of plans (civil, structural, architectural and MEP) is preferredStrong verbal and written communicationStrong and proficient use of computer systems, Microsoft Office Apps and software in generalAbility to efficiently utilize company provided project management construction software (Procore ©) Job responsibilities:Accounting specific:Process all AP in collaboration with Controller by coordinating payment with subcontractors and vendorsSend out notifications as needed to subcontractors and vendorsEnsure all lien waivers are sent, executed and filed in conjunction with APCollect paid receipts and lien waivers from vendors of subcontractorsCoordinate any lien notices received with the Project Management teamEnsure all field receipts are entered into the appropriate cost code for the appropriate project in construction project management softwareProject Management specific:Send out, follow up on and ensure RFIs are received within applicable timeframeEnsure RFI responses are uploaded into Procore ©Send out, follow up on and ensure submittals are received within applicable timeframeEnsure approved submittals are uploaded into Procore ©Manage drawings and drawing revisionsEnsure latest drawings are uploaded into Procore ©Ensure Procore directory is up to date with latest contact information of all subcontractors, vendors, design team members and ownersMaintain and keep certificates of insurance (COIs) updated on each subcontractor and project in Procore ©Distribute Sincere's COI to lenders and owners as neededSend out safety manuals to subcontractors for review and executionTrack safety and clean up violations and notify Project Manager(s) as neededProvide administrative support to the Project Management Team by following up with utility providers, 3rd party testing services and vendors to keep project on schedule as neededTake meeting minutes during scheduled meetings and distribute to appropriate team membersInterface with AHJ portal to schedule inspections, pay for permits and perform other administrative tasks as needed

Created: 2025-09-28