Administrative Coordinator

Baskervill is an award-winning, multi-disciplinary design firm with offices throughout the country and in Gdansk, Poland. Our Richmond office is currently looking for a detail-oriented Administrative Coordinator to support our growing firm. Administrative Coordinators are trusted partners in matters of day-to-day team support, proposal and contract development and execution, meeting coordination and logistics, data integrity and information management. Sound interesting? Let's talk!What you'll be doing:Serve as the primary support for proposal and contract development for both client and consultant agreements and administrative needs, in alignment with the firm's identified risk management protocolsPrepare and proofread team and project-based correspondence and reportsManage project-related documentation via project database(s) and serversServe as a primary project contact in coordination with clients, consultants, contractors, and vendorsCoordinate internal team meetings and in-person client meetings, as requiredConsistently meet deadlines, work independently after receiving brief explanations and respond to inquiries in a timely mannerProvide back-up to other Administrative Coordinator teammates and Front Office staff, as neededHere's what you'll need:7-10 years of relevant administrative and support experience (or equivalent) requiredExperience working for various stakeholders in a team-based setting requiredKnowledge and understanding of contracts and legal terminology requiredKnowledge and understanding of a project budget as it relates to agreements and project setupStrong editing and grammatical skills requiredIn-depth knowledge of Microsoft 365 applications requiredAttention to detail, especially with contracts and other legal documentsExperience with Deltek Vantagepoint, Newforma, AIA Catina and Bluebeam Revu preferredWhat we offer:Medical, dental, and vision insurancePaid parental leave401K matchShort- and long-term disabilityVolunteerism opportunities and supportFlex/remote workPaid personal timePaid holiday timePaid floating holidayFlex spending accountCompetitive salary commensurate with experience and skillsBaskervill is proud to be an equal opportunity employer M/F/Disability/Veteran, and drug-free workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any protected status as defined by law. Baskervill will provide reasonable accommodations when requested by a qualified applicant or candidate with a disability, unless such accommodation would cause undue hardship.If you are disabled or otherwise unable to apply online, please mail to: Job#AC4-25-2 Baskervill, PO Box 400, Richmond VA 23218. If you require assistance, you may reach us at careers@ or call 804-343-1010.

Created: 2025-09-28