Property Management Safety Coordinator

Property Management Safety CoordinatorProperty Location: Oakland Reports to: Senior Property Manager/General Manager Status: Permanent/Full TimeGeneral OverviewThis role provides administrative and operational support for the day-to-day management of a Class A,1,039,000 square-foot office and retail property located in the Uptown/Lake Merritt submarket of Oakland. In addition, the position serves as the Safety Coordinator responsible for maintaining regulatory safety compliance, vendor safety management, emergency preparedness, and promoting a strong safety culture throughout the property.Key ResponsibilitiesProperty Management Provide administrative support for the property management officeGreet visitors, answer calls, check voicemail, and maintain office professionalismMaintain tidiness of the management office, conference center, and supply areasCoordinate tenant and vendor service requests, access badges, keys, and after-hours accessPrepare tenant communications, correspondence, and billable backupAssist with rent statements, monthly reporting, and accounting adjustmentsTrack vendor contracts and service completion; monitor tenant satisfactionAssist with construction activities, tenant improvements, and vendor oversightCoordinate tenant move-ins/outs, notifications, and eventsMaintain strong customer service with tenants and vendorsSafety CoordinatorMonitor and update regulatory safety compliance policies and proceduresDevelop, maintain, and enforce company safety programs and manualsSupport emergency planning and assist with emergency drillsManage ISNetworld (ISN) vendor compliance: maintain vendor records, track safety ratings, and ensure required documents (insurance, OSHA logs, safety plans) are currentCoordinate safety onboarding and orientation with vendors and PG&EAttend PG&E quarterly safety forums; communicate safety updates to staff and vendorsMaintain and update the Programmatic Safety PlanLead and coordinate regular safety meetings; deliver safety messages to staff and vendorsPromote a strong safety culture through education and engagementInvestigate and document safety incidents involving vendors/tenantsConduct job site and vendor inspections; support external audits and inspectionsSkills & QualificationsBusiness/AA degree required; Bachelor's in Business, Occupational Safety, or related field preferred1-3 years of professional business/administrative experience with some construction & safety-related experience preferredKnowledge of property management procedures and customer service best practicesFirst Aid/CPR requiredWorking knowledge of Cal-OSHA/Fed-OSHA standardsProficiency in Microsoft Office (Word, Excel, PowerPoint)Strong written/oral communication, organizational skills, ability to manage multiple tasks, and work well with others and groupsExperience working with ISNetworld a plusAccounting and construction management experience a plusSpanish Speaking PreferredCompensation$40-$45 an hour

Created: 2025-10-01