Contract Coordinator (TN)

The Contract Coordinator supports the transaction management team by coordinating the transfer of information and communication throughout the listing, escrow, due diligence, and closing process of commercial real estate transactions. The position also supports Sales Agents in facilitating the efficient and compliant close of all transactions. The ideal individual for this role is motivated and comfortable working in a fast-paced, high-energy environment with first-hand experience working in transactions/closings in real estate office or escrow company.This is an on-site role based in our Nashville, TN office.ResponsibilitiesCoordinate with sales agents, office managers, Brokers of Record, and other departments to ensure the seamless and timely execution and management of multiple transaction related documentsMulti-tasking across various platforms including phone calls, emails, and intra-company databases throughout the transactions processDraft purchase and sale agreements, amend contracts, and author commission instruction letters for payment of commission to escrow agentsDevelop critical dates timelinesManage the Broker of Record and Cooperating Brokerage Relationship databasesMonitor compliance with applicable laws (per state) pertaining to all listings, under contracts, and closings for properties nationwideWork closely with in-house legal counsel to produce/implement needed documents/changes pertaining to the transactions processAct as a steward of the quality and completion of due diligence documentsMonitor and maintain adherence to and compliance with state laws nationwideInitiate, complete, and upload Co-Broker Agreements for states (AL, KS, KY, IN, MD, MO, & WI)Ensure that BOR agreements and required contract docs are being sent to 3 rd Party BOR's for compliance purposesComplete Tenant Screening Reports when requested by agentsMonitor Listing and Escrow pipelineEnsure accuracy of information on dealsAssist with Transaction Department document management and other office coordinator responsibilitiesAssist with Broker of Record licensing and continuing education requirementsConduct quarterly agent training's (apart of Matthews University)Take-on special projects as neededRequirements2-4 years of relevant experienceComfortable with concepts of intermediate mathHighly organized and attentive to detailNotary Public credentialsStrong interpersonal skills and able to convey complex principles through written and spoken correspondenceAbility to read and interpret documents including real estate contracts, leases, and settlement statementsHighly adaptable and a clear-thinking problem solverA self-starter on individual projects and a contributing member on team projectsExperience in Microsoft Office with emphasis on ExcelExperience using task management software

Created: 2025-10-01