Assistant Facilities Manager

Meet the company: Our client, a prestigious High Net Worth Family Office, is seeking an Assistant Facilities Manager to support the management of a portfolio of luxury residential properties across Northern California. This individual will play a critical role in ensuring each property is impeccably maintained, with seamless coordination across projects, vendors, and day-to-day needs.Key Responsibilities:Oversee and support facilities operations for a diverse portfolio of luxury residences.Report directly to the Director of Facilities and collaborate with other executive business partners.Manage vendors and contractors, from sourcing through project completion, ensuring exceptional quality and cost efficiency.Coordinate and oversee projects ranging from major property upgrades to detailed tasks (e.g., replacing AV systems, painting railings, or refinishing surfaces).Conduct property visits across Northern California to ensure consistency in standards and proactive maintenance.Serve as a key liaison between the family office and service providers, ensuring communication, follow-up, and accountability.Utilize a work order system to manage requests, track progress, and maintain accurate records.Work autonomously while staying aligned with leadership and facilities team members.Maintain detailed records of projects, budgets, and vendor performance.Qualifications:Minimum of 5+ years of experience in facilities management, property management, or project management with exposure to both residential and commercial environments.Strong vendor management expertise with proven ability to oversee multiple projects simultaneously.Tech-savvy and comfortable working with work order systems and related tools.Demonstrated ability to thrive in high-touch, service-oriented environments where attention to detail and discretion are paramount.Solid career tenure with a track record of stability and progression.Excellent interpersonal and communication skills with the ability to interface with senior leadership and executive business partners.A flexible, hands-on mindset with the ability to balance strategic oversight and detailed execution.Valid driver's license; willingness to travel regularly between properties (a facilities vehicle will be provided when needed).Additional Information:Part of a growing facilities team of four, with the opportunity to take on expanded responsibilities as the family office evolves.

Created: 2025-09-21