Construction Administrator

Construction Administrator / Project Coordinator Our client, a prestigious High Net Worth Family Office, is seeking a Construction Administrator to support their growing and impressive real estate portfolio. This individual will play a key role in coordinating construction and facilities projects while also handling essential administrative functions. The role requires a hands-on professional who can thrive in a fast-paced environment, effectively interact with all levels of the organization, and confidently manage relationships with external vendors.Key ResponsibilitiesSupport the Real Estate group and project managers in coordinating construction and property-related projects.Provide administrative support, including scheduling, document management, and project tracking.Assist with vendor communications, ensuring contracts, proposals, and invoices are managed in an organized and timely manner.Coordinate project logistics and ensure all stakeholders are kept informed of timelines and deliverables.Maintain project files, budgets, and reports, ensuring accuracy and accessibility.Work closely with internal leadership and external vendors to ensure smooth project execution.Provide general support for facilities and property-related needs as directed.Qualifications3+ years of experience in project coordination, construction administration, or related roles (general construction highly preferred).Strong organizational skills with the ability to manage multiple priorities and deadlines.Excellent communication skills, with the ability to interact effectively at all levels of the organization and with external partners.Detail-oriented with strong follow-through and problem-solving skills.Tech-savvy, with proficiency in Microsoft Office Suite; experience with project management software is a plus.Exposure to contracts management a plus, but not required.Solid career tenure demonstrating professionalism, discretion, and reliability.Additional InformationFull-time, onsite role located in ManhattanOpportunity to join a high-growth family office with an expanding and prestigious real estate portfolio.Reports into the real estate and facilities leadership team.

Created: 2025-09-21