Executive Assistant Office Manager

OFFICE MANAGER / EXECUTIVE ASSISTANTCommercial Building Products Walnut Creek, CaliforniaOverviewHiring company is a leading commercial building products distributor headquartered in Walnut Creek, California, that has been in operation over 65 years and ~150 employees in the Bay Area. They are a team of dedicated professionals who put their clients' interests first and take pride in quality build projects. They offer excellent compensation and benefits, strong team collaboration, and a casual atmosphere. We are looking for an exceptional executive assistant/office manager for their executive operations team. Your primary responsibility will be to provide high-level administrative support to senior leadership including the company's President. The office manager responsibilities include event planning and managing the day-to-day office administrative operations.Responsibilities Opens up the office each morning and ensures the office is clean, presentable for the next days work before leaving. - Exact times can be coordinated with Anderson team members based on mtg scheduled and needs of the office.Organizes and maintains the aesthetic of the office - Reminds employees to clean up, keep tidy and to always remain professional with their decor.Manages the Kitchen (Cleanliness, stocking, maintenance, etc.) - Support from shop as needed. Not expected to perform manual labor. Document visitors coming to the Office - Visitor sign in listCoordinate company Lunch & Learns. Coordinate date, invitee's, meal and support material needed to ensure a professional seamless execution. Learn who are vendors are and what products they provide to AndersonLearn and maintain relationships with key Sales Representatives Maintain stock room/ printer area - Ensure items are ordered before we run outPlans and executes company events such as Holiday Parties, Golf Tournaments, Shop BBQ's, etc.Assist with the preparation of reports, expense statements, and confidential documentsCoordinate special projects and events, ensuring timely completion and attention to detailSupport executives in both professional and occasional personal matters when confidentiality is essentialPackage, ship and receive deliveries from fellow Anderson employees and Manufacturers.Open to supporting and learning key Roles within our accounting officeManaging day-to-day needs of the office. Communicate service needs with Shop warehouse team.Assisting the Accounting department and senior leadership with various tasks, including payroll, insurance, credit cards statements, & filing.Handling various administrative office tasks.Requirements Proven experience as an executive assistant or in a similar administrative roleExceptional organizational and time-management skillsStrong written and verbal communication abilitiesHigh degree of professionalism, discretion, and confidentialityProficiency with office technology, scheduling tools, and Microsoft Office SuiteAbility to adapt in a dynamic environment and prioritize multiple tasks efficiently

Created: 2025-10-01