Inventory Coordinator

Position: Inventory CoordinatorLocation: Apex, NC (On-site)Department: Inventory and PlanningReports to: VP of PlanningAbout Mary Square Mary Square is a women-owned lifestyle and apparel brand inspiring women to live their yes. We offer apparel, statement jewelry, and meaningful gifts designed to uplift and connect. With bold original artwork and a passion for quality, we proudly serve over 4,000 boutiques across the U.S. As we continue to grow, we're seeking a detail-driven Product Coordinator to support our Gift & Jewelry Product Development team and bring our collections to life.Position Summary The Inventory Coordinator supports the Planning team by managing purchase orders, tracking production, proofing product data, and assisting with inventory reviews across apparel, gift, and jewelry. This role works closely with Planning, Operations, and Product to make sure orders, vendors, and inventory flow are accurate and on time.Responsibilities: Accounts Payable and Purchase OrdersUse forecast files to fill in order quantity into line plans (including size allocations for apparel)Create PO import files and distribute for review and uploadCheck Purchase Orders for Accuracy after importIssue Purchase Orders in SageMonitor and modify POs to reflect changes such as pricing or additional chargesProduction Tracking and Vendor CommunicationTrack production timing and confirm delivery dates with suppliersFollow up on production status, alerting the team to any delays or roadblocksLead the weekly production tracker call for Jewelry and Gift, reviewing PO status Vendor Onboarding and SetupIntroduce new vendors and ensure they understand company processes· Distribute onboarding packets and set up vendors in Apprise and Sage· Act as point of contact for onboarding questionsCatalog and Product Data ProofingEnsure product data accuracy across all systemsProof Catalogs for product data for accuracy Work with Product and Data teams to correct discrepanciesInventory and Operations SupportPartner with VP of Planning on Inventory Support Tasks (TBD)Generate order cancellation report and cancel orders as directed by VP of Planning· Build containers and shipments in Apprise and apply container and air shipment charges · Collect all documents and HTS codes for customs clearance· Processing collegiate licensing applications.ComplianceObtain and assign HTS codes for new piece types Review current HTS codes to confirm accuracy and complianceMaintain HTS spreadsheet and ensure codes are kept accurate in AppriseQualifications • Bachelor's degree in Business, Fashion Merchandising, or related field preferred• 1-3 years of experience in product coordination, inventory, merchandising, or related role within fashion/lifestyle industry• Highly organized with keen attention to detail• Strong communication and collaboration skills• Proficient in Microsoft Office (Excel, Word, PowerPoint); experience with product management software a plus• Ability to multitask and meet tight deadlines in a fast-paced setting• Familiarity with textiles, materials, and production processes is a plus• Passion for lifestyle products and a keen eye for trends

Created: 2025-10-02