Legal Secretary Assistant

Job Title: Legal Secretary - In-House Legal DepartmentLocation: Los Angeles, CAJob Type: Full-TimeAbout the Role: We are looking for a highly organized and detail-oriented Legal Secretary to join our in-house legal team. This position plays a key administrative role, supporting attorneys with day-to-day operations including document preparation, scheduling, filing, and communication management. The ideal candidate is dependable, discreet, and well-organized.Key Responsibilities:Prepare, proofread, and format legal correspondence, contracts, and internal documentsManage calendars, schedule meetings, and coordinate logistics for legal team activitiesMaintain and organize legal files, both electronically and in physical formTrack litigation and contract deadlines, filings, and legal responses, and ensure timely follow-upCoordinate discovery requests.Assist with processing and routing legal documents for review, approval, and signatureCommunicate professionally with internal departments and external parties, including vendors and legal representativesSupport attorneys in compiling materials for meetings, presentations, and filingsHandle routine administrative tasks such as billing support, expense tracking, and mail processingAssist in maintaining confidentiality protocols and ensuring compliance with internal proceduresQualifications:High school diploma required; Associate's degree or legal secretary certification preferred2+ years of administrative experience in a legal or corporate environmentProficiency with Microsoft Office Suite (Word, Outlook, Excel, PowerPoint)Experience using document management and e-signature platforms (e.g., DocuSign, SharePoint)Strong grammar, spelling, and document formatting skillsExcellent organizational and multitasking abilitiesHigh level of discretion and ability to handle confidential informationStrong communication and interpersonal skillsPreferred Qualifications:Prior experience supporting a legal department or corporate counsel teamFamiliarity with basic legal terminology and contract organizationExperience in a retail, operations, or fast-paced corporate environment

Created: 2025-10-02