Private Estimating Operation Administrator

At Sinacola, we are not just another company. We are a 100% employee-owned organization, fostering a strong team atmosphere where everyone shares in the success through our Employee Stock Ownership Plan. If you are seeking a career that combines personal growth, a supportive environment, and the opportunity to make a meaningful impact, we invite you to join our dynamic team.Private Estimating Operations Administrator Make a meaningful impact by supporting high-stakes private infrastructure bids and helping drive winning proposals.As a key member of the Private Estimating team, the Private Estimating Operations Administrator plays a critical role in ensuring the success and efficiency of our pursuit of private contracts. This role is responsible for supporting high-volume bid preparation, maintaining proposal compliance, and delivering timely, organized, and accurate administrative services that enable the estimating team to focus on developing competitive, high-quality bids.Key Responsibilities:Manage project documentation including initial setup, coding, contracts, bonding, and insurance documentation, ensuring readiness for proposal submittals and award compliance.Support project deadlines and ensure bid readiness.Assist with bid setup, prequalification packages, submittals, and tracking of bid outcomes, contributing to lessons learned and strategic adjustments.Prepare, track, and manage project change orders and Requests for Proposals (RFPs), enabling efficient scope adjustments and compliance with procurement protocols.Independently navigate private agency portals to retrieve project plans, specifications, and addenda critical to the bid process.Maintain detailed bid tracking spreadsheets and departmental databases that support performance metrics and bid analytics.Provide responsive and flexible support for miscellaneous departmental needs, ensuring no task is overlooked during high-volume bid cycles.Qualifications & Competencies:Demonstrated experience in a fast-paced, deadline-driven environment"” preferably in construction, engineering, or private works sectors. Advanced proficiency in Microsoft Word, Excel, Outlook, and Adobe Acrobat with an ability to format and edit professional-quality proposal documents.Strong organizational and time management skills; able to handle multiple priorities with accuracy and minimal supervision.Detail-oriented and results-driven, with a proactive approach to problem-solving and continuous improvement.High emotional intelligence and professionalism when handling confidential and time-sensitive matters.Notary Public a plus.Benefits:Employee Stock Ownership Plan (ESOP): As an employee-owned company, you can directly benefit from the company's success.Competitive Pay: We offer a competitive compensation package based on experience and qualifications.Generous Paid Time Off & Paid Holidays.Comprehensive Insurance Coverage: We provide medical, dental, vision, disability, and life insurance plans to ensure your well-being.401(k) Matching: We offer a matching program to help you build a secure financial future.Join our team at Sinacola and become part of a company that is leaving its mark on the world. If you are ready to bring your best self, grow your skills, and make a meaningful contribution, we would love to hear from you.We are an Equal Opportunity Employer. We are a Drug-Free Workplace. We participate in E-Verify. Applicants must be authorized to work for any employer in the U.S.

Created: 2025-10-06