Human Resources Administrative Assistant

A Hueman client is seeking a detail-oriented contractor to support their HR Operations by organizing and digitizing employee records. Our client has started a journey to move from paper HR files to digital. This person will be responsible for reviewing employee files to separate active from terminated records, identifying and scanning required documents into the electronic filing system, and applying retention policies to properly dispose of terminated files and I-9s. The contractor will also be extracting training documentation for QA purposes. Prior experience in HR or file management, strong attention to detail, and a commitment to confidentiality are essential.Active Employee File ReviewAudit all active employee files.Identify and remove any file of terminated employees (to be audited as part of #2)Cross-check each file against the approved document retention list.Digitize and upload missing documents into Dynafile (electronic file mgmt. system).Terminated Employee File ReviewReview terminated employee files in accordance with the company's retention policy.Validate documents against the retention list.Digitize and upload retained documents into Dynafile.Job Description and CV ManagementUpload job descriptions and CVs into Dynafile.Apply appropriate categorization and index.I-9 Form ComplianceReview I-9 forms for both active and terminated employees.Ensure compliance with federal retention guidelines.Quality Control SupportAssist with quality control of documents uploaded into Dynafile.Ensure consistency indexing and file completenessRequired SkillsExperience with electronic document management systemsFamiliarity with HR document retention policiesAttention to detail and confidentialityAbility to work independently and collaboratively

Created: 2025-09-23