Field Administrative Assistant

Field Administrative Clerk - 632944 Location: Langhorne, PA Employment Type: 12-Month Contract-to-Hire Schedule: Sunday-Thursday Status: Full-Time | On-Site | Non-Exempt Local Candidates Strongly PreferredPosition OverviewWe are seeking a Field Administrative Clerk for a contract-to-hire opportunity at our Langhorne, PA facility. This full-time, on-site role follows a Sunday-Thursday schedule and is ideal for someone organized, physically active, and looking to grow into a supervisory role.This position supports both dispatch operations and administrative duties and will require you to gain a full understanding of both field work and internal business systems, including accounting and operational software. Over time, this role will evolve into a leadership position based on demonstrated capability.Temp-to-Hire Path to SupervisorThis is not just a support role"”it's a development track. We are hiring with the clear intent of transitioning the right candidate into a supervisory position after a comprehensive evaluation period. This process will assess your ability to:Learn and retain both labor and administrative tasksDemonstrate operational proficiency through hands-on experienceCommunicate and give directions to hourly operatorsWork effectively with internal systems, including dispatch and accounting platformsExhibit unit cohesion, problem-solving, organization, and leadership potentialWe take this approach seriously"”we're not looking for someone who simply interviews well, but someone who will show up, learn, and lead with consistency and integrity.Key ResponsibilitiesConduct daily yard checks and maintain accurate trailer logsEnter, update, and adjust dispatch orders in Excel (add-ons, cancellations, reschedules)Verify completed order documentation (BOLs, COAs, wash sheets)Organize orders and stage documentation for driver pickupCommunicate scheduling updates with carriers via phone and emailCross-check dispatch logs for accuracyAssist the Administrative Assistant with time-sensitive tasksWork within business systems, including basic accounting software, for data entry, tracking, and reportingSupport and learn the flow of operations on-site to effectively communicate with hourly staff and eventually supervise day-to-day operationsWork EnvironmentOperates on a 14-acre facility, with 9 acres of active yard spaceRole requires regular mobility, walking and working outdoorsMust balance both physical responsibilities and office disciplineEnvironment is fast-paced and dynamic, requiring flexibility and follow-throughQualificationsLocal to Langhorne, PA or able to commute reliablyExperience with accounting or ERP software (e.g., QuickBooks, SAP, or similar platforms)Proficiency in Microsoft Excel and general computer tasksStrong communication, organization, and problem-solving skillsAbility to learn new systems and procedures quicklyPhysically able to move throughout the yard and handle hands-on responsibilitiesMotivated to grow into a supervisory role through demonstrated performanceWhy This Role?This isn't just a clerical job, it's a career-building opportunity. If you're reliable, sharp, and ready to learn the operation from the ground up, we'll give you the tools and support to become a leader in the field.

Created: 2025-04-21