Litigation Secretary

Seeking a stellar legal secretary for a long standing and reputable law firms Menlo Park office. Salary up to $120K, hybrid work environment and excellent benefits offered. Essential Duties and Responsibilities: Provides confidential administrative support to assignments, performing secretarial tasks of a confidential nature including, but not limited to, composing or preparing documents and correspondence. This may require spending long periods of time at a computer workstation.Establishes, maintains, processes, and/or oversees electronic files, correspondence, databases, records, certificates, and/or other documents. Prepares complex legal documents and correspondence requiring knowledge of legal terminology and advanced formatting skills. Draft, format and finalize pleadings and discoveriesHandles in-coming correspondence as well as out-going correspondence, including mail, emails to clients, faxes, hand deliveries, FedEx's, etc. Drafts, edits and disseminates information through presentations, charts, graphs, diagrams, spreadsheets, letters, email, mail, memos, itineraries, etc. Answers telephones and delivers accurate and timely messages.Reviews and revises monthly proformas; prepares correspondence for each and submits revised proformas and drafts letters to lawyer for approval; submits to accounting department for final invoices; mails/emails/e-submits specific invoices to clients. Inputs attorney time as needed utilizing the Firm's time entry software on a daily basis. Interacts with clients, vendors, attorneys and staff to maintain good relations.Maintains workstation and surrounding area which may require lifting, squatting, kneeling, or bending.Closes files per lawyer requests in Firm software, currently NBI. This may require lifting file bank boxes containing client files.Reconciles and submits travel, client development, and client expenses for reimbursement through Chrome River and reconciles AMEX statements for all assignments.Qualifications:Minimum of five years of legal support experience in a law firm, as either a legal assistant or legal secretary. Knowledge of legal terminology and procedures. Advanced computer and software application skills. Proficiency with Microsoft products, including Word, Outlook, Excel, and Power Point is required. Proficiency with FileSite document management is a plus.Proficiency with e-filing in federal and state courts is desired.Ability to proofread typed material for grammatical, typographical or spelling errors.

Created: 2025-04-27