Receptionist

Our Client, a leading software development company, is seeking a Receptionist who will serve as the face of their Palo Alto office and provide essential administrative and operational support to the team! In this role, you will take on a wide range of administrative duties and oversee daily office operations. This is an excellent opportunity for an individual who is highly organized, personable, and passionate about creating positive first impressions. Please note this is a 6-month, onsite, contract role in Palo Alto. Pay will be $27-28/HRKey *Serve as the first point of contact for all guests, clients, and team members entering the officeGreet visitors in a warm, professional, and friendly mannerManage and screen incoming phone calls; direct calls and messages to appropriate partiesMaintain security protocols by signing in guests and issuing visitor badgesManage inventory of office supplies and place orders as neededCoordinate with vendors for equipment servicing, office needs, and supply quotesSupport coordination of daily team lunches and occasional catered meetingsEnsure common areas (reception, kitchen, conference rooms) are kept clean, stocked, and well-organizedHandle incoming and outgoing mail, packages, and deliveries; distribute to appropriate staffProvide general administrative support to leadership and team members as neededAssist with scheduling, meeting room reservations, and preparing conference rooms for meetingsSupport internal events or team gatherings through logistics, setup, and communication**At least 1 year of experience in an administrative, receptionist, or front desk support roleStrong understanding of professional office etiquette and experience in client-facing environmentsProven ability to provide exceptional customer service in person and over the phoneProficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)Comfortable learning new systems and technology platforms as neededStrong verbal and written communication skills with a clear, confident toneAbility to work independently, manage multiple priorities, and meet deadlinesHighly dependable, detail-oriented, and able to maintain confidentialityPlease submit your resume for consideration!You can use to collect and manage your references for free and share them with us or anyone else you choose.We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.We will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Initiative for Hiring.

Created: 2025-04-28