Executive Administrative Assistant

Our client a VC firm is on the lookout for a highly organized and detail-oriented Executive Administrative Assistant to join our team on a contract basis. This is an exciting opportunity to support a group of exceptional investment professionals while gaining exposure to a fast-paced, high-performing environment that values curiosity, collaboration, and excellence.***** in-office role that alternates weekly between our Menlo Park and San Francisco during the week, Mondays Menlo Park, Thursdays San Francisco (other days pending projects) Contract ***** Ongoing Temp (Initial 6-month engagement)Hourly ***** $50-$55/hour (based on experience)As a key support partner to four leaders, you'll handle a variety of administrative responsibilities including scheduling, travel coordination, expenses, and occasional event support. You're the right fit if you're a master of time management, calm under pressure, and can shift priorities with grace and good humor.This is more than just an admin role"”its about being a trusted partner, keeping the team running smoothly, and making sure nothing falls through the cracks.ResponsibilitiesOwn and manage complex calendars and meeting coordinationBook and organize domestic travel, including flights, accommodations, and transportTrack and process expense reportsAssist in planning team events and offsitesMaintain accurate CRM records (Salesforce) and conduct data auditsHandle sensitive information with the highest level of discretionCoordinate weekly team lunchesQualificationsBachelors degree or equivalent experienceStrong written and verbal, communication3+ years of experience supporting executives or senior-level teamsClear, confident communicator with excellent organizational skillsCool under pressure, always thinking a few steps aheadHighly ***** Gmail, Google Calendar, Salesforce, MS Office Suite, ZoomA team-first ***** flexible, proactive, and collaborativeComfortable being in-office

Created: 2025-04-28